Administrative Assistant

Job Purpose
The Office Administrator is responsible for ensuring efficient and smooth operation by managing a wide range of administrative tasks, including record-keeping, scheduling, and communication. They provide crucial support to staff, client and act as a central point for various office-related needs.
Duties
Provides general administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings
Ensure the office is well stocked with supplies, maintain equipment and handle vendor relations
Maintain records and databases, perform data entry, and prepare reports
Assist with event planning and coordination, including engagement activities and team building activities
Assist with bookkeeping and billing
Manage vendor relations, including ordering supplies, office needs etc.
Provide excellent customer service to visitors and manage the reception area
Ensure compliance with relevant legislation and regulations, such as those from Department of Labor and Employment (DOLE)
Conduct workplace inspections to identify potential hazards and risks
Monitor and ensure compliance with OSH standards and regulations
Prepare reports on OSH performance and compliance
Investigate accidents and incidents to determine root causes and prevent recurrence
Other duties as assigned
Requirements/Skills/Qualifications
Graduate of a bachelor’s degree from an accredited university or college,
Proficiency in Office Administration with 3 years’ experience
Certified Occupational Safety and Health (OSH) Officer I II III
Excellent communication and interpersonal skills
Strong organizational skills and attention to detail
Ability to learn new technologies and processes
Ability to collaborate effectively with other team members
Time management is a must, as most of the tasks given are deadline driven
Working knowledge of MS Word, Excel, PowerPoint, SharePoint etc.
Preferred Skills/Qualifications
Capable of performing assigned tasks with little supervision
Experience working in a multitask environment, taking directions from multiple staff

Work arrangement
Yes