Office Administrator

Company Description
SVAC – Suchi Vora Architecture Collaborative is an architecture and interior design studio that combines radical spatial investigation with practical climatic and socio-cultural considerations. The practice focuses on enhancing architectural forms and spaces, creating seamless transitions between exterior and interior environments, and integrating fine detailing with art in interiors. Led by an architect with over 11 years of international experience in Spain and the Netherlands, SVAC specializes in architectural collaborations for Indian projects with global partners. The studio offers services in interior and architecture design, space planning, master-planning, project management, and international architectural collaborations, providing team members exposure to diverse and creative projects.
Role Description
The Office Administrator is a full-time, on-site role based in the Pune Division, responsible for ensuring smooth day-to-day operations of the studio. This role includes managing correspondence, organizing meetings and calendars, maintaining records and documentation, and supporting project teams with administrative tasks. The Office Administrator will oversee office supplies and equipment, coordinate with vendors and service providers, and assist with basic financial and billing processes as needed. The role also involves greeting visitors, handling phone and email inquiries, and maintaining a professional and welcoming office environment that supports design and project delivery activities.
Qualifications
Candidates should possess strong Office Administration and Administrative Assistance skills to manage daily operations, documentation, and coordination.
Candidates should possess proficiency with Office Equipment and basic computer applications to support efficient workflow and resource management.
Candidates should possess effective Communication skills, including clear written and verbal communication, to interact with team members, clients, and vendors.
Candidates should possess Customer Service skills to handle inquiries, greet visitors, and maintain a courteous, professional office atmosphere.
Relevant experience in an administrative or office coordinator role, preferably within design, architecture, or related creative fields.
Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.
Comfort with using productivity tools such as email, spreadsheets, and scheduling software; familiarity with project management tools is an advantage.
Diploma or bachelor’s degree in business administration, office management, or a related discipline is preferred, or equivalent practical experience.

Work arrangement
No