Volunteer Executive Assistant

Job Description: Volunteer Executive Assistant
Organization: Black Mental Health Matters Inc.
Position Title
Volunteer Executive Assistant (Remote)
Organization Overview
Black Mental Health Matters Inc. is a mission-driven organization dedicated to promoting awareness, healing, education, advocacy, and meaningful conversations around Black mental wellness through media, community engagement, and strategic initiatives.
We are seeking a highly organized, dependable, and proactive Volunteer Executive Assistant to support executive leadership and help strengthen the organization’s growth and impact.
Position Summary
The Volunteer Executive Assistant will provide administrative and strategic support to the Executive Director / CEO,President and leadership team. This role is ideal for someone who is organized, professional, mission-driven, and interested in nonprofit leadership, operations, and social impact.
This is an excellent opportunity to gain executive-level experience while contributing to an important cause.
Key Responsibilities
Executive Support
Manage calendars, scheduling, and appointments
Coordinate meetings, calls, and follow-ups
Draft emails, letters, and professional correspondence
Prepare agendas, notes, and meeting summaries
Assist with executive priorities and special projects
Administrative Support
Maintain organized files, records, and documents
Track deadlines, tasks, and action items
Assist with volunteer coordination and communications
Support grant applications and fundraising administration
Help manage databases and contact lists
Operations & Communications
Serve as liaison with partners, volunteers, and guests
Support planning for BMHM Show and events
Assist with outreach to sponsors, speakers, and collaborators
Ensure timely communication and professionalism
Strategic Support
Research opportunities, grants, and partnerships
Help improve internal systems and workflows
Provide ideas to enhance growth and efficiency
Preferred Qualifications
Strong organizational and time management skills
Excellent written and verbal communication
Professional demeanor and discretion
Detail-oriented and dependable
Proficient in Google Workspace or Microsoft Office
Comfortable using Zoom, email, spreadsheets, and online tools
Ability to work independently and meet deadlines
Passion for mental health advocacy and community impact
Preferred Backgrounds
Administrative support
Executive assistant experience
Nonprofit operations
Communications
Project coordination
Social impact work
Time Commitment
Flexible remote role
Approx. 5–10 hours per week (can grow based on availability)
Benefits of Volunteering
Executive-level leadership experience
Resume-building opportunity
Meaningful social impact work
Networking opportunities
Letter of recommendation based on performance
Opportunity to grow into paid leadership roles as organization expands
Ideal Candidate
Someone who is proactive, loyal to mission, solution-oriented, and excited to help build a growing organization making real impact.
To Apply
Please send your resume, a short introduction, availability, and why you would like to support Black Mental Health Matters Inc. to hr@bmhm.org
Tagline
Help organize the mission. Help expand the impact.

Work arrangement
Yes