Executive - Administration & Facilities

Job Description: Executive – Administration & Facilities
Company: LoansJagat
Location: Sector 16, Noida
Experience: 3–6 Years
Employment Type: Full-Time | Work from Office
Role Overview
We are looking for a hands-on and organized Executive – Administration & Facilities to manage daily office operations, workplace upkeep, vendor coordination and employee support, ensuring a clean, safe and efficient working environment.
Key Responsibilities
1. Office Administration & Facilities
Manage daily office requirements, including stationery, pantry supplies, housekeeping and general upkeep.
Monitor office cleanliness & hygiene, furniture, equipment and common areas.
Coordinate meeting room arrangements, visitor management, employee seating and office logistics.
Conduct routine inspections and ensure timely resolution of maintenance issues.
2. Vendor Management & Procurement
Coordinate with housekeeping, security, maintenance and other service providers.
Obtain quotations, facilitate procurement and track vendor deliverables.
Monitor service quality, maintain vendor and AMC records, and coordinate invoice processing and payment follow-ups.
3. Employee & Workplace Support
Address employee concerns related to office facilities and administrative requirements.
Support onboarding and exit formalities involving access cards, asset handovers and workplace arrangements.
Coordinate office events and work with HR, IT and Finance to resolve operational requirements.
4. Safety, Records & Cost Control
Maintain office inventory, asset registers, consumable records and administrative expense trackers.
Monitor access control, visitor records and basic workplace safety requirements.
Coordinate fire safety checks, emergency preparedness and applicable facility compliance documentation.
Track administrative expenses and identify opportunities for cost optimization.
Candidate Requirements
Graduate in any discipline.
3–6 years of relevant experience in office administration or facilities management.
Hands-on experience in housekeeping supervision, vendor coordination, procurement and office maintenance.
Proficiency in MS Excel, email communication and administrative documentation.
Strong coordination, negotiation and problem-solving skills.
A proactive, service-oriented approach with the ability to manage routine tasks independently.

Work arrangement
No