Executive Assistant

Job Description: Executive Assistant to Director / CMD
Department : Director / Chairman & Managing Director (CMD)
Reports To Director / CMD
Location Gurugram (Udyog Vihar) — On-site
Employment Type :Full-time, Permanent
Experience Required 8+ years (Executive/EA-level experience with senior leadership)
CTC :₹7–8 LPA
Educational Qualification: Graduate (any discipline); MBA / PGDM preferred
Job Purpose
The Executive Assistant (EA) to the Director/CMD will provide comprehensive administrative, organizational, and strategic support to the Director/CMD, acting as a trusted right hand in managing schedules, communications, information flow, and key projects. The role requires exceptional discretion, sharp judgment, and the ability to represent the Director/CMD's office professionally with internal teams, board members, clients, and external stakeholders.
Key Responsibilities •
Calendar & Schedule Management: Proactively manage the Director/CMD's calendar, prioritizing and scheduling meetings, appointments, and travel to optimize time and avoid conflicts.
• Correspondence & Communication: Draft, review, and manage emails, letters, presentations, and reports on behalf of the Director/CMD; act as a first point of contact and filter for incoming communication.
• Meeting Coordination: Organize board meetings, management reviews, and client meetings — including agenda preparation, minute-taking, follow-ups, and action-item tracking.
• Travel & Logistics: Plan and coordinate domestic and international travel itineraries, visas, accommodation, and expense reconciliation.
• Information Management: Maintain confidential files, records, and documentation; ensure timely retrieval of information and MIS reports for decision-making.
• Stakeholder Liaison: Coordinate with department heads, business units, board members, investors, and external parties on behalf of the Director/CMD.
• Project & Task Follow-up: Track deliverables assigned by the Director/CMD across departments and ensure timely closure, escalating bottlenecks as needed.
• Event & Visitor Management: Organize internal events, off sites, and VIP visits, ensuring seamless execution and hospitality.
• Confidentiality & Discretion: Handle sensitive business, financial, and personal information with the highest level of confidentiality and integrity.
• Office Administration: Oversee day-to-day administrative operations of the Director/CMD's office, including budget tracking for office expenses where applicable. Required Skills & Compet

Work arrangement
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