Company Secretary

Job Opening – Company Secretary (CS)
Industry: Diversified Business Group / Holding Company
Job Location: Kochi, Kerala
Work Mode: Hybrid / Remote
Employment Type: Full-Time, Exclusive Employment
Experience Required: 4–6 Years
Monthly Salary: ₹70,000
Annual Salary: ₹8.40 LPA + Additional Benefits
Reporting To: Board of Directors / Senior Management
About the Role
We are seeking a qualified, experienced, and self-motivated Company Secretary (CS) to independently manage corporate governance, statutory compliance, regulatory affairs, and secretarial operations for a diversified business group with multiple subsidiaries and business interests.
The selected candidate will work directly with the Board of Directors and senior management, providing professional support in corporate compliance, investment structuring, equity transactions, and business expansion.
The position offers remote and hybrid working flexibility, while requiring exclusive full-time professional commitment to our organization.
Success in this role will be measured by timely and accurate statutory compliance, efficient corporate documentation, effective coordination with stakeholders, and the ability to independently manage secretarial responsibilities across multiple entities.
Key ResponsibilitiesCorporate Secretarial & Statutory Compliance
Independently manage corporate secretarial functions for multiple Private Limited Companies.
Ensure compliance with the Companies Act, 2013, MCA regulations, and other applicable corporate laws.
Handle ROC and MCA filings, annual returns, statutory registers, and regulatory submissions.
Maintain compliance calendars and ensure timely completion of statutory obligations.
Prepare and maintain board meeting agendas, resolutions, minutes, and shareholder records.
Corporate Governance & Administration
Coordinate board meetings, general meetings, and other statutory meetings.
Manage director appointments, resignations, changes in directorship, and related statutory filings.
Oversee share allotments, share transfers, capital restructuring, and shareholder documentation.
Support incorporation of new companies, subsidiary formation, and corporate restructuring.
Maintain accurate and confidential corporate records across group entities.
Investment & Legal Documentation
Assist in investor onboarding, equity investments, private placements, and fundraising documentation.
Prepare and review shareholder agreements, investment agreements, corporate resolutions, and related documents.
Support due diligence, corporate transactions, and business expansion activities.
Coordinate with legal advisors, statutory auditors, financial institutions, and regulatory authorities.
Provide management with guidance on corporate governance and regulatory compliance.
Management Coordination
Report directly to the Board of Directors or designated senior management.
Provide periodic compliance reports and regulatory updates.
Identify potential compliance risks and recommend corrective measures.
Coordinate corporate documentation and regulatory requirements across multiple business entities.
Qualifications & ExperienceMandatory Requirements
Qualified Company Secretary (ACS/FCS) with active membership in the Institute of Company Secretaries of India (ICSI).
4–6 years of relevant professional experience in corporate secretarial and compliance functions.
Strong knowledge of the Companies Act, 2013, MCA V3 portal, and ROC filing procedures.
Practical experience managing statutory compliance for Private Limited Companies.
Excellent drafting, documentation, communication, and organizational skills.
Ability to independently handle multiple companies and coordinate with senior management.
High standards of confidentiality, professional ethics, and accountability.
Preferred Qualifications
Experience working with holding companies, subsidiaries, or diversified corporate groups.
Knowledge of equity investments, shareholder agreements, fundraising, and convertible instruments.
Familiarity with FEMA, RBI regulations, and foreign investment compliance.
Experience in corporate restructuring, due diligence, and investment documentation.
Proficiency in digital compliance management and online regulatory filings.
Work Arrangement & Employment Conditions
Hybrid / Remote Working: Flexible working arrangements with remote work permitted.
Physical Attendance: Required for important board meetings, official assignments, regulatory matters, and management discussions.
Exclusive Employment: The selected candidate must work exclusively for the organization. Parallel employment, independent consultancy, or other professional assignments require prior written approval.
Independent Responsibility: Expected to manage assigned secretarial functions with minimal supervision.
Availability: Must be accessible during agreed working hours and available for scheduled management coordination.
Confidentiality: Strict confidentiality must be maintained regarding business operations, investments, shareholders, and corporate records.
Salary & Employee Benefits
Fixed Monthly Salary: ₹70,000
Annual Fixed Compensation: ₹8,40,000
Additional Benefits
Medical Insurance: Company-sponsored health insurance coverage as per company policy.
Travel Allowance (TA): Reimbursement of approved official travel expenses.
Daily Allowance (DA): Applicable for authorized outstation travel and official assignments.
Flexible Working: Remote and hybrid working arrangements.
Paid Leave: Annual leave, sick leave, and other applicable leave entitlements.
Communication Allowance: Reimbursement of approved official mobile and internet expenses.
Performance Incentives: Performance-based rewards subject to company policy.
Professional Development: Opportunities for training, professional advancement, and regulatory knowledge enhancement.
Statutory Benefits: Provident Fund, gratuity, and other applicable employment benefits as per statutory eligibility.
What We Offer
A responsible corporate governance position within a growing diversified business group.
Direct professional interaction with the Board of Directors and senior management.
Exposure to corporate investments, multiple business sectors, and subsidiary operations.
Flexibility to work remotely while maintaining a structured professional engagement.
Opportunities for long-term career growth and increased responsibilities.
Competitive fixed compensation with additional employee benefits.
How to Apply
Qualified and interested candidates are invited to apply through LinkedIn with an updated resume.
Preferred Candidates: Qualified Company Secretaries with 4–6 years of relevant experience who can independently manage group-level corporate compliance and are willing to accept an exclusive full-time engagement.
Selection Process: Resume Screening → Professional Interview → Final Management Discussion.

Work arrangement
Hybrid