Executive Assistant - Remote

About The Company
Streetlight Digital is a women-owned, fully-remote boutique marketing and fundraising agency that specializes in serving the nonprofit sector. Our mission is to provide comprehensive marketing and fundraising support, including strategic marketing consultation, website development, advertising management, email marketing, peer-to-peer support, and more. We are dedicated to maximizing efficiency with donor dollars while maintaining a high standard of service excellence. As a company committed to diversity and inclusion, we foster a collaborative and innovative work environment that empowers our team members to thrive and make a meaningful impact in the nonprofit community.
About The Role
The Executive Assistant to the co-founders plays a critical role in supporting the leadership team by providing high-level administrative assistance, coordinating organizational activities, and fostering a positive workplace culture. This role requires a highly organized, proactive individual who can effectively manage complex schedules, facilitate communication between stakeholders, and support human resources functions. The ideal candidate will serve as a trusted partner to the co-founders, ensuring smooth daily operations and contributing to employee engagement initiatives. This position offers an exciting opportunity to be at the heart of a dynamic organization, supporting strategic initiatives while enhancing the overall employee experience.
Qualifications
Bachelor's degree or equivalent professional experience.
Experience coordinating recruiting, hiring, or HR-related activities.
Exceptional organizational, planning, and time-management skills.
Strong written and verbal communication abilities.
Advanced proficiency in Google Suite, Microsoft 365 (including Outlook, Teams, Word, Excel, PowerPoint).
Ability to manage multiple priorities with meticulous attention to detail.
High level of professionalism, discretion, and judgment.
Preferred: Experience in professional services, agency, consulting, or nonprofit environments.
Preferred: Experience planning company events and employee engagement initiatives.
Preferred: Support of organizational communications and culture-building efforts.
Responsibilities
Manage and prioritize the co-founders' calendars, including scheduling meetings, appointments, travel, and strategic planning sessions.
Prepare agendas, briefing documents, and follow-up communications for meetings.
Screen and manage incoming communications, ensuring timely responses and appropriate prioritization.
Track action items and organizational priorities to ensure accountability and follow-through.
Assist with meeting preparation, project coordination, and strategic initiatives.
Maintain confidential information with discretion and professionalism.
Serve as a central coordination point between the co-founders and external partners, vendors, and clients.
Facilitate communication and information flow within the organization.
Support preparation for company-wide and leadership meetings, as well as organizational communications.
Coordinate logistics for internal meetings, retreats, and planning sessions.
Assist HR functions, including posting job openings, screening applicants, scheduling interviews, and onboarding new employees.
Maintain employee records and support HR administrative processes.
Contribute to employee engagement initiatives by leading recognition programs, planning events, and supporting morale efforts.
Manage expense reports, travel arrangements, and vendor relationships.
Support office operations, including maintaining organizational records and supporting administrative systems.
Ensure legal compliance documentation aligns with sales and organizational requirements.
Benefits
Medical insurance with up to 100% employee coverage paid by the employer.
Dental insurance covering up to 75% of employee costs.
Vision insurance covering up to 75% of employee costs.
Short-term, long-term, and life insurance, fully paid by the employer.
PTO and sick leave policies.
12 paid holidays annually.
Cell phone stipend of $50 per month.
3% immediately vested contribution to a 401(k) plan after 1000 hours of employment.
Remote work environment with flexible scheduling options.
Salary range between $65,000 and $88,000, with bonus potential.
Equal Opportunity
Streetlight Digital is an equal employment opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees and applicants are treated with respect and fairness. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or any other protected status under applicable law. Our policy is to provide equal employment opportunities to all individuals, ensuring a welcoming environment for everyone.

Work arrangement
Yes