Operations Administrative Assistant

Administrative & Operations Executive
SupplySure | Mumbai, Maharashtra, India | Full-time | Hybrid
About SupplySure
SupplySure is a technology-driven food service supply chain and distribution company helping restaurants, cafés, and food businesses source products reliably and efficiently. We combine sourcing, procurement, logistics, and technology to simplify food supply operations.
We are building a lean, execution-focused business and are looking for a proactive, highly organised individual to help manage our India-based operations and support the founder directly.
Role Overview
This is a hands-on operations and executive support role for someone who can take ownership of day-to-day tasks in India and ensure that business activities run smoothly.
You will work closely with the founder and coordinate across suppliers, vendors, logistics partners, service providers, and internal teams. The role goes beyond traditional administration: we need someone who can solve problems, follow up independently, manage multiple priorities, and get things done without constant supervision.
Key Responsibilities
1. India Operations & Execution
* Coordinate day-to-day business activities and ensure tasks are completed on time.
* Act as the primary coordination point for India-based operations.
* Follow up with suppliers, vendors, logistics partners, and service providers.
* Obtain quotations, compare pricing, negotiate where appropriate, and coordinate procurement activities.
* Track orders, deliveries, documentation, payments, and outstanding issues.
* Identify operational bottlenecks and proactively resolve problems.
2. Founder & Executive Support
* Manage calendars, schedule meetings, and coordinate appointments.
* Handle email correspondence, follow-ups, and business communications.
* Prepare reports, presentations, spreadsheets, and business documents.
* Maintain task trackers, deadlines, and action items to ensure nothing falls through the cracks.
* Research business opportunities, potential partners, suppliers, and service providers.
3. Supply Chain & Vendor Coordination
* Assist with sourcing food products, packaging, and other business requirements.
* Request and compare supplier quotations and maintain vendor records.
* Coordinate purchase orders, invoices, delivery schedules, and relevant documentation.
* Support import/export coordination and supply chain administration where required.
* Maintain accurate operational records and provide regular updates on progress.
4. Business Administration & Process Improvement
* Maintain organised digital records, databases, and internal documentation.
* Assist with expense tracking, invoice reconciliation, and basic operational reporting.
* Use spreadsheets, cloud-based tools, and AI-powered applications to streamline workflows.
* Help establish repeatable processes as SupplySure grows.
What We Are Looking For
* Strong organisational, administrative, and execution skills.
* Excellent written and verbal communication.
* Confidence communicating with suppliers, vendors, and business stakeholders.
* Strong proficiency in Microsoft Office or Google Workspace, particularly spreadsheets.
* Ability to manage multiple tasks, prioritise effectively, and meet deadlines.
* A proactive, resourceful mindset with strong attention to detail.
* Comfortable working independently and taking ownership of responsibilities.
* Willingness to learn new software, automation tools, and AI-enabled workflows.
* A degree or diploma in Business Administration, Commerce, Operations, or a related field is preferred.
Previous experience in operations, procurement, logistics, supply chain, or executive assistance is an advantage.
Who Will Thrive in This Role?
Someone who takes ownership rather than waiting for instructions. You should be comfortable speaking to vendors, chasing pending tasks, solving practical problems, and keeping the founder informed with concise, actionable updates.
We value reliability, initiative, accountability, and the ability to turn plans into execution.
Employment: Full-time
Location: Mumbai, Maharashtra, India
Work arrangement: Hybrid

Work arrangement
Hybrid