Operations Coordinator

Operations Coordinator

KV Online Limited (KVO) | Remote (Ghana-based) | 3-month fixed-term contract
About KVO
KV Online Limited (KVO) is a London-based creative business operating across music, entertainment, intellectual property, and cultural development. We work with artists, rights holders, investors, brands, and institutions to unlock the value of creative assets. Our collaborators include Kheri Hilson, Stonebwoy, Stormzy, Global Citizen, and Live Nation Entertainment, and we are proud to hold a formal endorsement from the Diaspora Affairs Office, Office of the President of the Republic of Ghana.
The Role
We are looking for a highly organised, proactive Operations Coordinator to sit at the heart of our business. Working closely with our leadership team, you will manage diaries, coordinate meetings and travel, support artist and partner projects, and help tell the KVO story on social media.
Working Arrangements
3-month fixed-term contract, fully remote
Candidates must be based in Ghana
A professional home setup: suitable laptop, stable high-speed internet, backup power or data, and a quiet space for video calls
Working hours that overlap with the London team [hours TBC]
Key Responsibilities
Manage complex, fast-changing diaries for senior team members across time zones
Schedule meetings and events, and arrange travel, visas, and itineraries
Prepare agendas, briefing notes, and follow-up actions
Act as first point of contact for clients, partners, and stakeholders
Maintain filing systems, contact databases, and shared drives
Draft correspondence, proposals, and presentations
Support contract tracking, invoicing, and expenses
Track project timelines and deliverables, and maintain transaction and opportunity trackers
Manage and schedule content across KVO social channels (Instagram, LinkedIn, X, TikTok), monitor engagement, and report on performance
Support brand partnership, licensing, and rights-related administration
About You
Essential
2+ years in an EA, PA, office coordinator, or operations role
Excellent diary management and ability to prioritise competing demands
Outstanding written and verbal communication, with strong attention to detail
Confident with Google Workspace and/or Microsoft 365
Hands-on experience managing social media accounts and scheduling tools
Discretion with confidential information; calm under pressure and self-motivated
Based in Ghana with a reliable remote setup at all times
Desirable
Experience in music, entertainment, media, or the creative industries
Basic design or video-editing skills (Canva, CapCut, Adobe)
Familiarity with Notion, Asana, or Trello
Understanding of music rights, licensing, or contracts
Interest in African and diaspora culture
What We Offer
Competitive pay, paid on the 1st of every month by bank transfer
Commission on all new business you bring in
Direct exposure to rights advisory and international deals
Opportunity to be considered for an extension, subject to performance and business needs
Access to industry events such as concerts and festivals, and international travel opportunities
A young, vibrant, international team
How to Apply
Send your CV and a one-page cover letter telling us why you want to join KVO to HR@KVOTALENT.COM with the subject line Operations Coordinator Application. Please confirm you are based in Ghana, briefly describe your home-working setup (device, internet, power backup), and include links to any social media accounts or content you have managed.
Closing date: 18 October 2026
KVO is an equal opportunities employer. We welcome applications from all backgrounds and are committed to building a diverse and inclusive team.

Work arrangement
Yes