Operations Coordinator 3- month fixed-term contract

About Us
We're a London-based creative business working across music, entertainment, intellectual property and cultural development. We work with internationally recognised artists, rights holders, investors, brands and institutions to build sustainable careers and unlock the value of creative assets. We're also deeply involved in cultural exchange and diaspora engagement across Africa, Europe and beyond.
The Role
We're looking for a highly organised, proactive Operations Coordinator to sit at the heart of our business. Working closely with our leadership team, you'll keep the day-to-day running smoothly and get real exposure to rights and international business. This is a varied, fast-paced role for someone who loves the music and entertainment world and thrives on detail.
What You'll Do
• Manage complex, fast-changing diaries across multiple time zones
• Coordinate meetings, calls, events and international travel
• Prepare briefing notes, agendas and follow-up actions
• Be a professional, discreet first point of contact for clients and partners
• Support contract tracking, invoicing, expenses and admin
• Coordinate logistics for tours, events, shoots and cultural initiatives
• Track project timelines and deliverables, and keep deals and opportunities moving
• Manage and schedule content across social media channels
• Support artist, partner, licensing and rights-related requests
What We're Looking For
• 2+ years' experience in an EA, PA, office coordination or operations role
• Excellent diary management, with the ability to prioritise competing demands
• Outstanding written and verbal communication
• Strong attention to detail and a high standard of accuracy
• Confident with Google Workspace and/or Microsoft 365
• Hands-on experience managing social media accounts and scheduling tools
• Discretion and sound judgement with confidential information
• Calm under pressure, self-motivated and comfortable working independently
• Based in Ghana with a reliable remote setup: laptop, stable internet, backup power or data, and a quiet space for calls
• Availability to work hours that overlap with the London team
Nice to have:
music, entertainment or media experience, basic design or video editing (Canva, CapCut), project management tools (Notion, Asana, Trello), and an understanding of music rights and licensing.
What We Offer
• Competitive pay for the 3-month
contract
• Very good commission on all new business you bring in
• Direct exposure to rights advisory and international deals
• Global, cross-continental projects
• Opportunity to be considered for an extension
• Fully remote working from Ghana
• Access to industry events such as concerts and festivals
• International travel opportunities
• A young, vibrant, international team
How to Apply
Send your CV and a short cover letter (max one page) telling us why you want to join, to HR@KVOTALENT.COM with the subject line "Operations Coordinator Application". Please confirm you're based in Ghana, briefly describe your home-working setup (device, internet, power backup), and include links to any social media accounts or content you've managed.
Closing date: 18 October 2026
We're an equal opportunities employer and welcome applications from all backgrounds.

Work arrangement
Yes