Production & Project Coordinator

Production & Project Coordinator
Introduction
Job Title: Production & Project Coordinator
Schedule: Monday–Friday · 40 hours/week
Time Zone: Aligned with New York and Los Angeles / Pacific Time Zone
Location: Remote — open to candidates across Latin America
Overview
If you’re the person who keeps every moving piece organized, every detail checked, and every deadline on track, this role puts those strengths to work.
This opportunity is with a creative production and visual merchandising business that supports clients through visual merchandising, print production, installations, events, and photo shoots. The team manages projects that require careful coordination between clients, creative teams, print vendors, shipping partners, and installation crews.
As the Production & Project Coordinator, you’ll serve as the central point of organization for active client projects—making sure requests are processed correctly, production files are ready, shipments are tracked, and installations are completed accurately and on schedule.
Key Responsibilities
Monitor incoming client communications and process new orders, revisions, approvals, and production requests.
Prepare artwork and production files, confirming dimensions, materials, finishing specifications, and quantities before print.
Coordinate logistics, track shipments, and schedule installations through the existing vendor network.
Review installation and completion photos for quality, scope accuracy, and closeout requirements.
Maintain organized digital files, update project trackers, and refine internal workflow systems.
Source props, furniture, and décor materials, manage rental holds, and update pitch deck templates for creative presentations.
Must-Have Requirements
Experience in project coordination, vendor management, shipping, or production logistics.
Ability to accurately review artwork files, photographs, dimensions, and technical print specifications.
Proficiency with Gmail, Google Drive, Google Sheets, and Google Docs.
Exceptional organizational skills with a proactive approach to following up on project details.
Ability to manage multiple project tracks simultaneously and resolve production or delivery issues promptly.
Familiarity with design tools, particularly the Adobe Suite.
Nice-to-Have Requirements
Familiarity with print materials such as vinyl, SEG fabric graphics, DiBond, Duratrans, or retail signage.
Familiarity with design tools such as Canva or Adobe software, including InDesign, Illustrator, and Photoshop.
Why Join Us
If you enjoy being the person who makes sure things actually get done, this is a role where your organization and attention to detail have a direct impact.
You’ll work at the intersection of creative production, project management, logistics, and client service, giving you visibility across the entire project lifecycle—from an initial client request through production, shipping, installation, and final closeout.
The role is also hands-on and varied. One day may involve checking production specifications with a vendor, while another could involve coordinating an installation, reviewing completion photos, sourcing décor materials, or improving the systems used to keep projects moving.
You’ll become a key organizational point for active client accounts, working across vendors and internal workflows to make sure projects are delivered accurately and on schedule. If you’re proactive, highly organized, comfortable juggling multiple moving pieces, and enjoy solving problems before they become bigger ones, this is an opportunity to make a meaningful impact behind the scenes of creative projects.

Work arrangement
Yes