Senior Office Manager Italy

ID: JR0084692
📢 DISCLAIMER 📢 only CVs in English will be considered
YOUR MISSION
Are you a problem-solver with a passion for creating an amazing workplace experience? We are looking for a hands-on Office Manager to lead operations for our Italian market. Based in our Milan HQ, you will be the heart of our office culture, ensuring our spaces in Milan, Rome, Turin, Naples, and Palermo are running smoothly.
You will join a dynamic People Team, acting as the go-to person for everything from facility management to planning the legendary Summer and Winter parties. If you are a super-fast learner who loves autonomy and wants to bring "The Ride" to life for our employees, this is the role for you.
THE JOURNEY
You will wear many hats, balancing operational excellence with cultural engagement.
Office Operations & Administration
Central Administration: Serve as the main point of contact for administrative matters, including managing PEC, processing payments, handling merchandising, and supporting the onboarding of new joiners.
Budget Management: Manage office budgets and supply inventory, ensuring timely orders and cost-efficiency.
Facilities Management: Coordinate with external vendors for cleaning, catering, and security across all 5 locations. quickly addressing and resolving any facility-related issues.
Stakeholder Management: Act as the bridge between various stakeholders, from Senior Managers and interns to external providers.
Culture, Events & Engagement
Event Planning: Lead the planning and execution of major office events, including our massive Summer and Winter parties, as well as leadership summits and conferences.
Office Vibes: Plan and organize regular in-office activities to engage employees, boost office attendance, and cultivate a positive work environment that reflects Glovo’s culture.
Social Impact: Act as the local point of contact for GlovoCares, our volunteering program, helping our team give back to the community.
WHAT YOU WILL BRING TO THE RIDE
Experience: Proven experience in a similar Office Management, Workplace, or Administrative role.
Mindset: You are a super fast learner with a proactive, "can-do" work attitude. You are autonomous and comfortable working in a fast-paced environment.
Skills:
Strong organizational and planning skills with the ability to project manage events.
Excellent written and verbal communication skills.
Ability to multi-task and prioritize effectively under pressure.
Hands-on attitude toward office equipment and maintenance.
Creativity: A creative mind with the ability to suggest and implement improvements to the office experience.
Languages: Italian and English are mandatory.
Individuals representing diverse profiles, and abilities, encompassing various genders, ethnicities, and backgrounds, are less likely to apply for this role if they do not possess solid experience in 100% of these areas. Even if it seems you don't meet our musts don't let it stop you, we are all about finding the best talent out there! Skills can be learned, and embracing diversity is invaluable.
We believe driven talent deserves:
💪 Health: Top-notch private health insurance to keep you at your peak.
🍔 Food: Monthly Glovo credit to satisfy your cravings!
🧠 Well-being: Online therapy and well-being benefits to ensure your mental health is prioritized.

Employment type
Full-time

Work arrangement
No