Coordinator - Section

Company Description ASME, the American Society of Mechanical Engineers, is a global not-for-profit professional organization dedicated to helping the engineering community develop solutions to real-world challenges. Founded in 1880, ASME promotes collaboration, knowledge sharing, and skill development across all engineering disciplines. The organization is widely recognized for its codes and standards, publications, conferences, and continuing education programs that advance technical knowledge and support a safer world. ASME provides extensive professional development opportunities and resources for engineers at all career stages. More information about ASME and its initiatives is available at www.asme.org.
Role & responsibilities
Focus Area 1 — SLT Coordination & Engagement (Primary)
• Onboarding support: Assist new volunteers with paperwork (Volunteer Agreement Forms, Sustainability Plans) and orientation.
• Progress tracking: Maintain regular touchpoints with SLTs (helps in engagement of all 60+ Volunteer) to track annual-plan progress and gather section updates.
• Engagement: Help coordinate inter-section engagement activities (PSRP recognition participation).
• Feedback loop: Collate SLT feedback and surface support needs to the coordinator.
Note: All member (non-SLT) communication remains staff-sent per GDPR/DPDP; the intern's direct outreach is limited to SLTs/volunteers, not general members.
3. Focus Area 2 — Outreach & Partnership Coordination (Primary)
• Speaker outreach: Support speaker, chief-guest, and guest-of-honour outreach — drafting invitations, tracking confirmations, and maintaining the outreach pipeline.
• Membership pipeline: Assist in college and industry outreach to build the membership and engagement lead pipeline.
• Promotion: Support event promotion across LinkedIn, the ASME India forum, and section channels.
• Repository: Maintain the outreach & speaker repository as a reusable BU asset.
4. Focus Area 3 — Automation & AI Assistance (Differentiator)
• Automation assistant: Help build and maintain workflows across Airtable, Power Automate, Forms, and Teams under supervision.
• Applied AI: Use AI tools (e.g., Copilot) to draft mailers, summarize meeting minutes, generate reports, and speed up routine documentation.
• Testing: Assist in testing and troubleshooting automation flows (e.g., reminders, form-to-tracker syncs, dashboard updates).
• Documentation: Help document SOPs and automation guides so processes remain repeatable and scalable.
• Innovation: Explore and propose new AI/automation ideas to improve outreach and coordination efficiency.
5. Supporting Tasks (Secondary, Learning-Oriented)
• Maintain section trackers and dashboards with accuracy (data hygiene, deduplication).
• Support event registration setup (KonfHub / Zoho Backstage) and attendee tracking, under the guidance of Satya.
• Assist with quarterly newsletter compilation and reporting.
• After-Activity Reports (AARs) are structured post-event documents that capture the outcomes, participation, and learnings from ASME Professional Section activities (annual meetings, webinars, industry visits, etc.). The intern supports the Sr. Coordinator – Professional Sections in compiling these reports promptly and consistently so that high-performing ideas can be replicated across all sections.
Key qualifications
Preferred candidate profile
• Minimum 02 years of experience
• Bachelor's in Engineering / Management / a related field.
• Strong communication and interpersonal skills (for SLT/volunteer coordination).
• Comfort with MS Teams, Forms, and Excel; willingness to learn Airtable.
• Curiosity about AI tools and automation.
• Organized, proactive, and dependable.
Must have proficient knowledge in:
• Exposure to Power Automate, Copilot, Canva, or event platforms.
• Interest in volunteer management, community engagement, or program coordination.

Work arrangement
No