Business Manager

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Job Posting Title:Business Manager
Position Type:Professional / Unclassified
Department:LSUAM AA - EM - CS - Testing & Evaluation Services (David B O'Brien (00006794))
Work Location:B0051 Robert Lee Himes Hall
Pay Grade:Professional
Job Description:
The Business Manager provides budget oversight for all aspects of the Office of Testing and Evaluation Services (OTES), oversees departmental human resources and administrative functions, and supervises the Accounting Specialist. The position supports the Director in ensuring compliance with university policies and procedures related to budget, accounting, purchasing, contracts, payroll, and personnel.
This position serves as the Cost Center Manager for OTES and provides general management of multiple restricted and unrestricted accounts. The role requires strong organizational, analytical, and communication skills, as well as the ability to manage multiple priorities and independently interpret and apply university policies and procedures.
35% Financial Management and Leadership
Serve as the primary financial and administrative advisor to the Director of OTES and provide leadership for the financial infrastructure of the department.
Supervise the Accounting Specialist and provide direction, training, and professional development related to assigned financial and administrative responsibilities.
Serve as the Cost Center Manager for all OTES accounts including specialty accounts created for the Notary Exam and provide general management of multiple restricted and unrestricted accounts.
Develop, monitor, and analyze departmental budgets; prepare budget projections, expenditure analyses, and financial reports to support planning and decision-making.
Oversee the administration of budgetary aspects of all contractual accounts, including monitoring expenditures, commitments, balances, and compliance with applicable requirements.
Coordinate the annual budget process and monitor departmental financial activity throughout the fiscal year to identify trends, variances, and potential issues.
Provide recommendations to the Director regarding resource allocation, financial sustainability, and operational needs.
Contribute to strategic discussions regarding OTES growth, resource allocation, and long-term administrative planning.
Ensure financial transactions and administrative activities are conducted in accordance with LSU policies, procedures, and applicable federal and state regulations.
35% Human Resources and Personnel Administration
Serve as the primary interface for OTES HR matters and full-time, contingent, transient, and student workers.
Support the Director of OTES in all facets of personnel management, including hiring, placement, onboarding, training, and termination of employees.
Oversee the administration of payroll for transient and student workers and ensure appropriate timekeeping, funding, appointments, and payroll processes are maintained.
Provide guidance to supervisors regarding HR policies, procedures, employee documentation, position management, and personnel-related processes.
Coordinate personnel actions and ensure appropriate documentation and approvals are completed.
Remain current on LSU HR policies and procedures and ensure departmental compliance and communicate relevant changes to OTES leadership and staff.
15% Purchasing and Resource Administration
Oversee purchasing activities for OTES, including office fixtures, equipment, supplies, technology, and materials required for departmental operations and special projects.
Ensure purchases and related transactions comply with LSU procurement policies, funding restrictions, approval requirements, and applicable regulations.
Oversee annual expenditures within designated Student Technology Fee (STF) budgets and monitor spending against approved plans.
Purchase and oversee building related needs, at times partnering with Facility Services to ensure facilities are functioning appropriately.
Coordinate with appropriate university offices regarding purchasing, contracts, procurement, accounts payable, and related administrative processes.
Assist with the development, administration, and monitoring of departmental contracts and service agreements.
Oversee the assignment, funding, and administrative management of student workers in coordination with OTES supervisors.
Identify opportunities to improve purchasing, resource allocation, and administrative processes for greater efficiency and fiscal responsibility.
10% Policy, Compliance, and Professional Development
Maintain and disseminate to OTES staff relevant federal, state, university, and divisional policies and procedures pertaining to budget, accounting, purchasing, contracts, payroll, and human resources.
Develop, maintain, and implement administrative procedures and internal controls that promote consistency, accountability, and compliance.
Monitor changes to university policies and procedures and coordinate implementation within OTES.
Maintain appropriate documentation and records to support financial, HR, purchasing, and contractual audits and reviews.
Attend required training, business manager meetings, and professional development activities to remain current on university financial, HR, and administrative requirements.
Serve as a resource to OTES leadership and staff regarding administrative processes and compliance requirements.
Assist with emergency response protocols as needed and maintain compliance with LSU safety and care reporting procedures.
5% Additional Duties
Other duties as assigned by the Director of OTES in support of operations.
Required Qualifications:
Bachelor’s degree and three years of related experience.
Experience managing budgets, financial transactions, personnel processes, or administrative operations.
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Preferred Qualifications:
Master’s degree in business administration, public administration, accounting, human resources, or a related field.
Experience in a higher education environment.
Experience with multiple restricted and unrestricted accounts.
Experience with budget management, contracts, purchasing, payroll, and/or human resources.
Supervisory experience.
Our ideal candidate possesses the following qualities:
Proficiency with Microsoft Office and related financial, HR, or administrative systems.
Strong organizational, analytical, communication, and problem-solving skills.
Ability to maintain confidentiality and adhere to LSU policies and procedures.
As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.
Additional Job Description:
Special Instructions:The location of this position is LSU-BR and is not eligible for remote work.
To be considered, qualified candidates will submit a complete application which includes a cover letter explaining their specific interest in the position and how their skills and experiences prepare them for success in this role, a resume, and three professional references.
Please provide resume and transcripts, if applicable. For questions or concerns regarding the status of your application or salary ranges, please contact David O'Brien at dobrien@lsu.edu.
Skills Needed:
Adaptability, Analytic