Department Coordinator | Department of Classics

The Department of Classics is seeking a highly organized, collaborative, and service-oriented Department Coordinator to support the daily operations of the department. This role serves as a welcoming first point of contact for students, faculty, alumni, and visitors and helps foster a responsive and well-organized academic environment.
Working closely with the Department Chair, the Graduate Studies Coordinator, the Undergraduate Studies Coordinator, faculty, and campus partners, the Department Coordinator supports departmental operations, faculty and academic processes, financial administration, events, and communications. This position plays an important role in connecting the department’s administrative functions and supporting both its undergraduate and graduate programs.
Key Responsibilities
Department Operations & Administrative Support
Coordinate day-to-day department operations and provide administrative support to the Department Chair and faculty
Manage the chair’s calendar, departmental correspondence, records, meeting materials, and administrative deadlines
Serve as a liaison with the Dean’s Office and other University offices and respond to inquiries from students, faculty, alumni, visitors, and campus partners
Maintain departmental communications, website content, records, supplies, and shared spaces
Hire, supervise, and coordinate student employees
Faculty & Personnel Administration
Coordinate administrative processes related to faculty searches, appointments, renewals, leaves, and promotions
Assist with candidate and guest visits, including itineraries, travel, accommodations, meals, and related arrangements
Maintain confidential faculty and personnel documentation and coordinate required materials and deadlines
Support departmental assessment, reporting, and external review processes
Budget & Financial Administration
Monitor departmental and restricted accounts, including faculty discretionary, endowed, grant, and other funds
Track expenditures, assist with budgeting and forecasting, and prepare stewardship and financial information as needed
Process and reconcile travel, purchasing, reimbursements, ProCard expenses, and payments for departmental activities and visitors
Work with College and University financial partners to ensure accurate and appropriate use of departmental funds
Academic Program & Student Support
Work closely with the Graduate Studies Coordinator and Undergraduate Studies Coordinator to support the administrative needs of the department’s academic programs
Support semester course planning, including course forms, cross-listings, registration overrides, and course updates
Assist faculty and students with registration and other academic processes
Maintain student records and provide information about departmental programs and course offerings
Coordinate with faculty and University partners to resolve scheduling, classroom, and course-related needs
Events & Department Community
Coordinate departmental lectures, receptions, candidate visits, faculty and student gatherings, and other events
Plan and support the department’s annual spring convocation and related student recognition
Coordinate event logistics, including scheduling, space reservations, catering, travel, and materials
Required
Associates degree or up to 3 years of college or technical school with 1-2 years of relevant experience
Excellent organizational, interpersonal, and communication skills, with the ability to manage multiple priorities and respond effectively to frequent interruptions
Self-motivated and proactive, with the ability to take initiative, adapt to changing priorities, and learn quickly
Demonstrated discretion and sound judgment in handling confidential student, faculty, and personnel information
Excellent written communication skills, including strong command of grammar, punctuation, and spelling
Proficiency with Microsoft Word and Excel, with the ability to quickly learn and navigate new administrative systems and technology platforms
Preferred
Administrative or related professional experience in higher education or a similar environment
Experience supporting an academic department or multiple faculty members
Experience with financial administration, budgeting, purchasing, or expense reconciliation
Familiarity with university academic, personnel, or financial systems

Employment type
Full-time

Work arrangement
No