Executive Assistant

Position Summary
Ryan Specialty National Specialty Programs (NSP), part of Ryan Specialty Underwriting Managers, develops, underwrites, distributes, and administers specialized insurance programs designed for specific industries and market niches. With in-house underwriting and binding authority, NSP provides multiline coverage solutions while partnering closely with brokers, agents, and carrier partners.
Position Summary
The Executive Assistant provides high-level administrative and organizational support to the CEO, President, and COO of National Specialty Programs. This role serves as a trusted partner to the executive leadership team, managing complex calendars, coordinating meetings and travel, preparing materials, and helping prioritize competing demands.
The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced environment with multiple senior leaders. Success in this role requires strong judgment, discretion, attention to detail, and the ability to anticipate needs while building effective relationships across the organization.
What will your job entail?
Job Responsibilities
Provide high-level administrative support to the CEO, President, and COO, managing competing priorities and ensuring effective coordination across executive schedules and commitments.
Manage complex calendars, proactively resolving scheduling conflicts, prioritizing meetings, and optimizing executives' time based on business needs.
Coordinate domestic and international travel, including detailed itineraries, transportation, accommodations, and schedule changes.
Prepare executives for meetings by coordinating agendas, materials, presentations, logistics, and follow-up items.
Serve as a key point of contact between executive leadership and internal and external stakeholders, ensuring timely and professional communication.
Monitor and manage incoming communications, requests, and correspondence, exercising sound judgment in determining priorities and appropriate follow-up.
Prepare, edit, and format presentations, reports, correspondence, and other executive-level materials.
Coordinate leadership meetings, business events, and other executive activities, including logistics, catering, technology, and meeting materials.
Track action items, deadlines, and key follow-ups on behalf of executive leadership to help ensure commitments are completed.
Prepare and submit expense reports and reconcile executive expenses accurately and timely.
Handle highly sensitive and confidential business and personnel information with discretion.
Support special projects and business initiatives on behalf of executive leadership, coordinating across departments and stakeholders as needed.
Anticipate executive needs, identify potential scheduling or operational challenges, and proactively develop solutions.
Perform additional administrative and business support responsibilities as needed.
Work Experience and Education
Bachelor’s degree in Business Administration, Communications, or a related field with 2+ years of related experience; or equivalent combination of education and experience.
Executive-level administrative support experience strongly preferred, particularly supporting multiple senior leaders in a complex or fast-paced organization.
Technical / Functional Skills
Executive Calendar Management
Complex Scheduling and Prioritization
Travel and Itinerary Coordination
Meeting and Event Coordination
Executive Presentation and Document Preparation
Expense Management
Microsoft Outlook, Word, Excel, PowerPoint, and Teams
Project and Deadline Coordination
Stakeholder Management
Confidential Information Management
Behavioral Skills
Executive Presence and Professionalism
Sound Judgment and Discretion
Strong Written and Verbal Communication
Exceptional Organization and Attention to Detail
Proactive Problem-Solving
Ability to Manage Competing Priorities
Adaptability and Sense of Urgency
Relationship Building
Accountability and Follow-Through
Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.
How We Support Our Teammates
Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them — and their family members — achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.
The target salary range for this position is $68,000.00 - $85,000.00 annually.
The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.
We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at HR@Ryansg.com
The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.