Admin Lead, Malaysia

About Us
Established in 2018, Bybit is one of the world’s leading cryptocurrency exchanges and digital financial platforms, serving over 80 million users across more than 200 countries and regions. Powered by world-class technology and a user-first mindset, Bybit delivers a seamless ecosystem across trading, payments, wealth management, custody, institutional services, and Web3 — connecting users to the future of digital finance.
Our core values define how we build. We listen, care and improve to create products and experiences that put users first. Backed by a global team of ambitious builders, problem-solvers, and innovators, we foster a high-performance and fast-moving environment where talent is empowered to drive real impact at the global scale. Supported by 24/7 multilingual customer service and a strong commitment to innovation, we are shaping the future of finance through technology, collaboration, and bold execution.
Today, Bybit is recognized as one of the most trusted and transparent platforms in the digital asset industry, continuing to expand its global presence while building the infrastructure for the next generation of financial services.
Responsibilities:
Office Operations
Manage daily, weekly and monthly office operations and administrative tasks.
Coordinate recurring orders for office supplies, stationery, pantry supplies, snacks and beverages.
Plan and monitor office and pantry supply requirements based on usage and employee needs.
Ensure supplies are sufficiently stocked and replenished on time.
Maintain proper records of office supplies and pantry consumption where required.
Employee Onboarding & Offboarding
Support the onboarding process for new joiners, including office introduction, office tour and basic office information.
Prepare and coordinate required office access, supplies and assets for new joiners.
Support offboarding by coordinating the collection and return of company assets and office items.
Ensure onboarding and offboarding tasks are completed within the required timeline.
Payment & Expense Management
Prepare and submit payment requests for office-related expenses and vendor invoices.
Verify invoices and supporting documents before payment submission.
Maintain accurate payment and expense records and update the relevant trackers regularly.
Monitor expenses against the approved budget and highlight any potential overspending.
Vendor Management & Procurement
Source and coordinate with local vendors for office-related products and services.
Manage vendor communication, quotations, orders, delivery and service follow-up.
Support procurement activities from quotation comparison to purchase and payment.
Maintain updated vendor information and records.
Follow up on vendor performance and resolve service or delivery issues.
Office Cleanliness & Maintenance
Monitor the cleaner schedule and daily office cleanliness.
Conduct regular checks of meeting rooms, pantry, reception and common areas.
Follow up with cleaners and maintenance vendors to ensure required standards are met.
Identify areas for improvement and proactively implement solutions to maintain office standards.
Keep office maintenance schedules and service records updated.
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