Contracts and Invoice Office Specialist

Initial Posting Date:
10/08/2026
Application Deadline:
10/15/2026
Agency:
Oregon Department of Education
Salary Range:
$3,515 - $4,738
Position Type:
Employee
Position Title:
Contracts and Invoice Office Specialist
Job Description:
Position Title: Contracts And Invoice Office Specialist
Classification: Office Specialist 2
Salary: $$3,515 - $4,738 ($3,742 - $5,067 PERS)
Type: (Permanent/Limited Duration ending:, Full-time/Part-time)
We are seeking a XXX (XXX) to join our XXX at the Oregon Department of Education. This is a (permanent position / limited duration position ending) represented by the Service Employees International Union (SEIU).
This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office.
What you will do!
The purpose of this position is to provide secretarial and administrative support to the Legal Administrative Specialist in the management of Dispute Resolution services within the Office of Enhancing Student Opportunities. This position processes contractor invoices and payment documentation to ensure timely and accurate payment of expenditures. This position is also responsible for maintaining appropriate record keeping across Dispute Resolution files and tracking systems, and for maintaining team knowledge management systems, including desk procedures, reference materials, and shared documentation. Additional duties include general clerical support, filing, and assistance with team scheduling and meeting or training preparation.
This position provides fiscal and administrative support to the Special Education legal team, with primary responsibility for processing contract invoices. The role also serves as secondary administrative support to the Legal Specialist when the Legal Administrative Support position is unavailable. A strong background in fiscal processes and administrative operations is essential for success in this role.
Typical duties include:
Processing the intake of work invoices from contractors.
Maintaining an invoice tracking system and monitoring contract spending.
Supporting the processing of complaint orders, as needed.
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Application Instructions:
A cover letter and resume are required and are an