Administrative Specialist 1- Central Staffing Office Salem

Initial Posting Date:
10/12/2026
Application Deadline:
10/18/2026
Agency:
Oregon Health Authority
Salary Range:
3,798 - 5,193
Position Type:
Employee
Position Title:
Administrative Specialist 1- Central Staffing Office Salem
Job Description:
If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.
Opportunity Awaits, Apply Today! – Administrative Specialist 1 (Central Staffing Office) - Oregon State Hospital Salem
The Administrative Specialist 1 (AS1) position provides administrative support to the Centralized Staffing Office. This position will maintain and coordinate schedules for the hospital's direct care staff. This position communicates directly with units to schedule staff and answer questions. This position provides support and assistance to the Program Nurse Managers, Nurse Managers, and Director of Nursing for each program.
For a full review of the position description, please click here.
Location: Salem Campus – Centralized Staffing Office
Work Schedule: 4:00am-2:30pm
Days Off: Tue/Wed/Thu
This position is 100% in person.
What We Are Looking For
Minimum Qualifications: These qualifications must be reflected in your application for consideration.
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
OR
An equivalent combination of education and experience.
Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.
Staffing experience in a medical or similar facility
Experience using computers, entering and retrieving information to include electronic mail and spreadsheets.
Experience performing a variety of clerical functions at a technical or administrative support level requiring decision-making within established laws, rules, policies and procedures.
Experience applying laws, rules, policies, procedures, and applicable Collective Bargaining Agreements
Experience maintaining confidentiality of agency records.
Experience working in a fast-paced environment with constant interruptions.
Experience using a multi-Line phone system – dealing with large amounts of inbound and outbound calls
Application Guidance
Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the below:
Submission Requirements:
Resume – Attach your current resume that clearly outlines your education and work experience relevant to this position.
Supplemental Questions – Answer all supplemental questions completely and accurately.
Final Check! – Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.
How to Apply:
External Candidates: Visit the State of Oregon job opportunities webpage or click the “Apply” tab above to submit your application, following all submission requirements.
Internal Candidates: Current State of Oregon employees must apply through their employee Workday login, following all submission requirements.
After You Apply:
Complete any pending tasks in Workday under “My Applications” prior to the application deadline.
Check your email (including junk folder) and Workday inbox regularly for updates on your application.
Reminders:
Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. To protect your information and ensure correct processing, please follow the instructions for submitting your Veterans’ Preference documentation.
Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.
About the Team & Benefits of Joining
We offer a workplace that balances productivity with enjoyment; promotes an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.
If you're driven by the passion to do something meaningful that changes lives, the