Document Controller

We're looking for a detail-oriented and organized Document Controller to join our team in Dubai, United Arab Emirates. In this role, you'll be the backbone of our documentation management system for data center operations and projects, ensuring that all infrastructure files, compliance records, operational procedures, and regulatory documentation are meticulously maintained, easily accessible, and always up to date. You'll work collaboratively with data center managers, facility coordinators, compliance teams, and cross-functional stakeholders to support seamless project execution, operational continuity, and successful project closure. If you're someone who thrives in a fast-paced environment and takes pride in maintaining order and accuracy in mission-critical environments, we'd love to hear from you.
Manage and organize data center project and operational documentation across all online sharing platforms and offline filing systems in accordance with established protocols and organizational standards
Maintain the accuracy and currency of data center infrastructure files, operational manuals, equipment specifications, and shared repositories through regular audits, data quality validation, and prompt resolution of discrepancies
Prepare and compile formal data center documentation, including weekly operational reports, capacity planning schedules, risk registers, audit documentation trackers, compliance checklists, project execution plans, certificates of compliance, security certifications, equipment warranties, and maintenance records
Liaise with data center managers and facility teams to gather required information, attend project and operational meetings, draft accurate meeting minutes, and distribute documentation to relevant stakeholders
Support the physical and administrative closure process of data center projects, maintaining organized records for archival purposes, future reference, and compliance reviews
Bachelor's Degree in engineering, project management, construction management, or equivalent field
3-5 years of professional experience in documentation management within construction, manufacturing, industrial, or related project-based environments
Demonstrated proficiency with ACONEX and Electronic Document Management Systems (EDMS)
Strong knowledge of project management concepts, reporting methodologies, and industry best practices
Excellent written and verbal communication skills in English with the ability to convey complex information clearly
Proven ability to work effectively in fast-paced, high-pressure environments while managing multiple priorities and meeting tight deadlines
Strong organizational skills with exceptional attention to detail and accuracy
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and SharePoint or similar collaboration platforms
Strong analytical skills with the ability to identify and resolve data quality issues
Knowledge of compliance, regulatory requirements, and document archival standards

Employment type
Full-time

Work arrangement
No