Administrative Specialist

Initial Posting Date:
10/13/2026
Application Deadline:
10/20/2026
Agency:
Department of Transportation
Salary Range:
$3,798 - $5,193
Position Type:
Employee
Position Title:
Administrative Specialist
Job Description:
Administrative Specialist 1 – Administrative Specialist
Oregon Department of Transportation
Delivery & Operations Division – Statewide Project Delivery Branch
Business Operations Section / Administrative Services Unit
Salem
The role:
Bring your business expertise to our team and develop new skills as an administrative specialist! In this important role, you will provide financial, procurement and accounts payable and receivable support to multiple units. Showcase your skills as you ensure a smooth flow of services and communication for our customers. Apply today!
This position reports to the Administrative Services Unit however, it supports managers and staff outside of the unit.
The anticipated start date will be in December 2026.
We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
Process and manage invoices in Transportation Environmental Accounting Management System (TEAMS) or OregonBuys, ensuring accuracy, compliance and timely payment.
Update vendor accounts and assist vendors with OregonBuys as needed.
Determine expenditure account codes or validate provided codes for invoices.
Coordinate and manage procurement activities, including reviewing purchase requests, sourcing vendors, processing orders and resolving discrepancies.
Maintain organized financial and procurement records, including digital filing systems and tracking tools.
Provide financial research and reporting assistance, including investigating erroneous charges.
Provide centralized administrative support, including managing inboxes, phones, in-office supplies, front desk coverage and customer service needs.
Provide vehicle-related administration, including tracking maintenance, processing vehicle invoices, managing permits and maintaining reservation systems.
Drive a state vehicle for maintenance or to coordinate repairs.
Actively participate in various team activities, including meetings, training, process improvement and providing backup coverage for administrative staff.
Develop, review and maintain guides and desk procedures.
Work in an office environment Monday through Friday with a work schedule closely following the business building hours; must be able to lift 50 pounds.
To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.
What’s in it for you:
Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
Public Service Loan Forgiveness opportunity!
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Minimum qualifications:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
OR
An equivalent combination of education and experience.
Special qualifications:
Driving is an essenti