Administrative Assistant

As an administrative assistant, you help carry out administrative tasks for your sector. Your role is to support a group of three managers within the Transformation and Integration Administrative Department and provide the administrative support required to manage their unit. You help coordinate, plan and prioritize management activities. You interact with a variety of key partners. The nature of the role requires initiative, proactivity and autonomy in both decision-making and the execution of activities to effectively address the managers’ administrative needs. Your ability to communicate effectively and adapt your approach to different situations is essential. In addition to administrative responsibilities, you play a key role in communicating information to the division’s 2,600 employees and 200 managers. You contribute to publishing communications for all insurance professionals through a SharePoint platform. In this capacity, you help ensure that information is clear, relevant and easily accessible, support internal communications efforts and keep employee-facing content up to date. This responsibility offers an excellent opportunity to develop your expertise in organizational communications while making a tangible impact on the employee experience. More specifically, you will be required to:
Publish communications for the entire division and contribute to maintaining SharePoint sites by ensuring the quality, accessibility and accuracy of published information
Carry out various secretarial tasks, including drafting, formatting, updating, producing and revising documents for different sectors
Help managers manage and follow up on their agendas and emails
Help organize events (team meetings, committees, travel, team-building activities, employee onboarding and offboarding, etc.)
Contribute to the preparation of the annual budget and support budget monitoring throughout the year (variance analysis and justification)
What we offer*
Competitive salary and annual bonus
4 weeks of flexible vacation starting in the first year
Defined benefit pension plan that provides predictable, stable income throughout retirement
Group insurance including telemedicine
Reimbursement of health and wellness expenses and telework equipment
*Benefits apply based on eligibility criteria.
What you bring to the table
Trade school diploma in a related field
A minimum of three years of relevant experience
Please note that other combinations of qualifications and relevant experience may be considered
Advanced level of proficiency in written and spoken French is required
Intermediate advanced proficiency in English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients
Intermediate to advanced proficiency in Microsoft 365, including Excel, Word, PowerPoint and SharePoint
Action oriented, Communicates effectively, Customer Focus, Differences, Interpersonal Savvy, Nimble learning, Plans and aligns, Situational adaptability
Equity, Diversity, Inclusion and Accessibility
At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.
If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!
Trade Union (If applicable)
Job Family
Administration (FG)
Unposting Date
2026-10-21