Administrative Assistant, Commercial & Investment Bank (Fixed Term Contract)

Are you ready to make a meaningful impact supporting senior leaders and diverse teams? As an Executive Administrative Assistant, you will play a vital role in enabling our organization to deliver outstanding results. You’ll thrive in a collaborative, high-energy setting where your attention to detail and proactive approach are valued. This is your opportunity to grow your career, develop new skills, and be part of a team that values your contributions. If you’re passionate about delivering flawless work and exceeding expectations, we want to hear from you.
As an Executive Administrative Assistant in our Commercial & Investment Bank team, you will provide critical support to senior leaders and their teams. You will manage complex calendars, coordinate travel, and handle confidential matters with professionalism and discretion. You will be empowered to make independent decisions, solve problems, and contribute to a positive team culture. Your adaptability and commitment to excellence will help us achieve our goals and deliver exceptional service.
Job Responsibilities
Manage complex and detailed calendars, resolving meeting conflicts and scheduling internal and external meetings
Coordinate travel arrangements, including air, hotel, ground transportation, and preparation of detailed itineraries and travel documents
Process invoices and expense claims, ensuring compliance with policies and timely completion
Provide professional telephone coverage, addressing inquiries and distributing messages promptly
Support overflow work, special projects, and provide backup coverage for other assistants
Maintain confidentiality and exercise sound judgment in all interactions
Build strong relationships with team members, clients, and stakeholders
Adapt to changing priorities and take on new responsibilities as needed
Deliver high-quality, accurate work in a fast-paced, deadline-driven environment
Communicate clearly and effectively, both verbally and in writing
Demonstrate ownership and follow-up on tasks to completion
Required qualifications, capabilities, and skills
Minimum 3 years’ experience as an administrative assistant in a financial institution
Proficiency in Microsoft Office Suite, Teams, ZOOM, and Concur
Fluent in verbal and written Korean and English
Proven ability to manage complex calendars and coordinate travel logistics
Experience processing invoices and expense claims in accordance with company policies
Strong interpersonal skills and ability to build effective partnerships
Demonstrated discretion and judgment in handling confidential information
Ability to adapt procedures and techniques to complete assignments
Excellent telephone etiquette and communication skills
Willingness to take on increased or new responsibilities
Ability to work effectively in a fast-paced, dynamic environment
Preferred qualifications, capabilities, and skills
Experience supporting senior management or executive leaders
Prior experience providing backup coverage and handling overflow work
Effective problem-solving and decision-making skills
Ability to prioritize multiple tasks and meet deadlines
Experience working in a team-oriented environment
Strong attention to detail and commitment to quality
Professional certification in office administration or related field