Executive Assistant

Executive Assistant to Directors
About Bellatrix Aerospace
Bellatrix Aerospace is a fast-growing space technology company building next-generation propulsion systems and solutions for the new space economy.
We’re looking for a sharp, proactive, and highly organized Executive Assistant to work closely with our directors. If you’re someone who is great at communication, stays on top of details, follows through on things, and enjoys working in a fast-paced environment, this role could be a great fit.
What You’ll Do
1. Own Executive Email Communication – Core Responsibility
Manage and organize multiple email accounts for Directors.
Review incoming emails, prioritize communication, draft and send responses where required, and ensure important emails are followed up on.
Coordinate with internal teams, customers, partners, and other stakeholders through email on behalf of leadership.
Keep track of important conversations, pending responses, and action items so nothing falls through the cracks.
Maintain a professional and clear communication style across all executive correspondence.
2. Manage Calendars & Meetings
Manage and coordinate Director’s calendars and schedules.
Schedule internal and external meetings, coordinate with participants, and send reminders.
Prepare meeting agendas, minutes, action items, and follow-ups.
Track pending tasks and ensure follow-ups are completed on time.
3. Travel & Executive Logistics
Plan and coordinate business travel, including flights, accommodation, itineraries, and visas.
Handle travel-related documentation and logistics.
Provide day-to-day administrative and logistical support to the Directors.
4. Executive & Administrative Support
Prepare, proofread, and organize presentations, reports, correspondence, and other documents.
Coordinate with internal teams and external stakeholders on behalf of leadership.
Maintain organized records and handle confidential information with discretion.
Support the Directors with other administrative requirements as needed.
What We’re Looking For
2–5 years of experience as an Executive Assistant, preferably supporting a CEO, Founder, Director, or senior leadership.
Only candidates with relevant Executive Assistant experience supporting senior leadership, including email, calendar, meeting, travel, and administrative management, are encouraged to apply.
Strong hands-on experience in email management and executive communication.
Excellent written and verbal communication skills you should be comfortable writing professional emails and communicating with senior stakeholders.
Experience with calendar management, meeting coordination, travel planning, ticket bookings, and visa applications.
Strong follow-up skills and the ability to keep track of multiple things at once.
Good working knowledge of MS Office – Word, Excel, and PowerPoint.
Highly organized, detail-oriented, proactive, and dependable.
Ability to handle confidential information with maturity and discretion.
Comfortable working in a fast-moving startup environment where priorities can change quickly.
Immediate/short-notice joiners preferred.
Why Bellatrix?
Work directly with the Directors and get first-hand exposure to how a fast-growing space-tech company operates.
Take ownership of important executive communication and coordination your work will have direct visibility.
Work in a young, ambitious, and innovation-driven environment.
Be part of a company building technology for the future of space.

Work arrangement
No