Accounting Clerk

Job Summary:
This position is responsible for all accounts payable functions, including invoice processing for Purchase Order and Non-Purchase Order transactions, working closely with Mohawk Medbuy Corporation Purchasing, communicating regularly with internal and external stakeholders, month-end journal entries and other duties as assigned.
Receive/manage accounts payable invoices and backup from internal/external mail
Verify 3-way match of PO invoices received, and work with Mohawk Medbuy Corporation Purchasing and vendor to resolve discrepancies in a timely manner
Obtain appropriate approvals in accordance with HHS policies for all Non-PO invoices received for payment
Perform data entry of all invoices ensuring that expenses are coded to the appropriate general ledger accounts, submit to AP Coordinator for review
Support Capital Projects
Liaise cross-functionally with the Finance Capital group and Redevelopment to update excel files for invoice status on capital purchases. ·
Build and maintain relationships with internal and external stakeholders (department heads, assistants, vendors etc.)
Contact vendors for supporting documents to resolve discrepancies or expediting payments as needed
Co-ordinate Vendor information for New/Changes to the Vendor Dictionary
Investigate all internal and vendor inquiries and respond in a timely and professional manner
Maintain invoice copies and related data/documents on a secure network drive for reference and audit purposes
Preparation of vendor statement reconciliations on a regular basis
Work cross functionally to prioritize and resolve invoices on weekly exception reporting
Create process documentation & lead process improvements
Prepare accrual entries and uploads related to month end
Process Physician Payments
Other duties as required.
Minimum 1-2 years’ experience in accounting/finance with emphasis on accounts payable, in a computerized A/P environment
Post-secondary accounting/finance courses and demonstrate a strong accounting knowledge
Proficiency in computers i.e. MS Office programs (Word, Excel, & Outlook), advanced excel is an asset
Self- driven with proven initiative in problem solving & process improvement
Technically savvy
Positive attitude
Previous health care accounting experience in a hospital environment is an asset
Proven interpersonal and communications skills across all levels of the organization with a customer service focus
Detailed oriented with a high level of accuracy
Demonstrate ability to prioritize and organize multiple tasks with deadlines
Ability to work independently with minimal supervision
Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs
Satisfactory employment and attendance record
Ability to work independently with minimal supervision
Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs
Satisfactory employment and attendance record

Employment type
Contract

Work arrangement
No