Accounts Payable Specialist - Independent Contractor

Pay: $7-$8/hour
Position Overview
We are seeking a detail-oriented Accounts Payable (AP) Specialist to support high-
volume vendor invoice processing for a residential construction company. The primary
responsibility is accurate and timely invoice entry using QuickBooks Desktop through a
remote desktop server. The ideal candidate is dependable, organized, and comfortable
working independently while following established procedures.
Key Responsibilities
• Accurately process high volumes of vendor invoices in QuickBooks Desktop through a remote
desktop server, verifying invoice details, account classifications, and customer/job assignments
across assigned company files.
• Review invoices for duplicates, missing information, and other discrepancies, and promptly
communicate questions or exceptions to the internal accounting team.
• Maintain organized digital invoice records and follow established invoice processing and approval
procedures.
• Assist with matching vendor invoices to purchase orders in Salesforce and identifying pricing or
other discrepancies, following training.
• Review vendor statements, identify missing invoices, and research billing discrepancies as
assigned.
• Monitor assigned invoice queues and meet established processing deadlines.
• Take on additional accounts payable or accounting support tasks as assigned after training.
Required Qualifications
• Reliable internet connection and a professional remote-work setup.
• Strong written and verbal English communication skills.
• Experience with accounts payable, invoice processing, or a similar accounting/data-entry role.
• Experience with QuickBooks Desktop or comparable accounting software, with the ability to learn
company-specific procedures.
• Understanding of basic accounts payable processes and invoice documentation.
• Strong attention to detail, accuracy, and ability to recognize duplicate or inconsistent invoice
information.
• Strong organizational and time-management skills, with the ability to independently process high
volumes of invoices while following established procedures.
• Ability to communicate proactively with the Accounting Manager through Google Chat, including
asking questions, providing progress updates, and promptly reporting issues or errors.
• Proficiency with Microsoft Excel or Google Sheets.
Preferred Qualifications
• Experience processing high volumes of invoices for a U.S.-based company.
• Familiarity with residential construction accounting, project/job costing, and subcontractor or
supplier invoices is a plus, but not required.
• Experience matching invoices to purchase orders or working with Salesforce or similar systems is
a plus, but not required.
What Success Looks Like
• Vendor invoices are processed accurately, efficiently, and within established deadlines, with
discrepancies identified and reported promptly.
• Communicates openly, asks questions when clarification is needed, and takes accountability for
mistakes by promptly reporting and correcting errors.
• Consistently completes assigned tasks with minimal supervision after training and demonstrates a
willingness to learn additional AP responsibilities.

Work arrangement
Yes