Personal Assistant to Chief Executive Officer

Company Description Celebistaan Pvt. Ltd. is a social media and influencer marketing agency that helps brands connect and collaborate with target audiences through platforms such as Instagram, YouTube, Facebook, and Twitter. The company offers services including influencer marketing, talent management, events, PR, image consultation, growth strategy, casting, video production, and brand building. Its multidisciplinary team of strategists, project managers, creatives, developers, and social media experts supports brands from goal setting to full campaign execution. Celebistaan also partners with media houses, influencers, and well-known Bollywood celebrities to promote start-ups and established businesses. The company was founded by Pratik Gaur and operates within the dynamic digital and entertainment ecosystem.
Role Description The Personal Assistant to the Chief Executive Officer (CEO) will provide comprehensive executive support to ensure efficient day-to-day operations. This full-time, hybrid role is based in the Mumbai Metropolitan Region, with a mix of in-office presence and some work-from-home flexibility. Daily responsibilities include managing the CEO’s calendar and schedule, organizing meetings and travel, handling correspondence, preparing reports and presentations, and coordinating with internal teams and external stakeholders. The role also involves maintaining confidential records, tracking action items, supporting event and meeting logistics, and ensuring the CEO is briefed and prepared for engagements. The Personal Assistant will act as a key point of contact for the CEO, helping prioritize tasks and streamline communication in a fast-paced, media and influencer-focused environment.
Qualifications
Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills for managing schedules, meetings, documentation, and communication.
Candidates should possess Personal Assistance and Diary Management skills to support the CEO’s daily activities, travel plans, and time management.
Candidates should possess solid Clerical Skills for organizing files, preparing documents, maintaining records, and handling routine office tasks.
Excellent written and verbal communication skills, with the ability to interact professionally with internal teams, clients, and external partners.
High level of discretion, reliability, and professionalism, with experience handling confidential information.
Strong organizational and time-management abilities, attention to detail, and capacity to multitask in a fast-paced environment.
Comfort with digital tools and office software (email, calendars, spreadsheets, presentation tools; experience with social media or agency environments is an advantage).
Relevant education such as a bachelor’s degree or diploma in Business Administration, Communications, or a related field, or comparable

Work arrangement
Hybrid