New Matters Specialist

Mid-size law firm with 26 offices nationwide is looking for a motivated self-starter who is detail-oriented and well-organized to help on our New Matters team with the process of opening new files and running conflict searches.
O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Essential Duties and Responsibilities:
· Setting up new files in the billing system for all offices nationwide
· Review new intake forms for accuracy and completion
· Following up on missing or inaccurate forms
· Reviewing engagement letters
· Preparing and distributing correspondence related to the new matter. Update existing file set up information as needed
· Working with other staff members, such as paralegals and attorneys, to ensure a smooth transition into the new case.
· Back up coverage for processing requests for conflicts searches
· Assist with projects as needed and other duties as assigned
Requirements
· Proficiency in Microsoft office
· Strong attention to detail and proofreading necessary
· Excellent time management and judgement skills
· Ability to work well in a team environment and independently
· Ability to handle a large volume of work while ensuring a high level of accuracy
· Able to manage multiple projects with competing deadlines and priorities
· Strong organizational and critical thinking skills
· Effective verbal and written communication skills
· Previous work history in a law firm setting is beneficial, but not required.
· Must be committed to providing superior customer service to attorneys while producing a high-quality work product
· Maintaining confidentiality of client information is paramount.
· Experience running conflict checks is a plus
· Experience with Juris or Aderant is a plus
·
Salary: $48,000 - $60,000
Benefits
Health Care Plan (Medical, Dental, & Vision)
401(k) Retirement Plan
Life Insurance (Basic, Voluntary, & AD&D)
Paid Time Off (Vacation, Sick Leave, & Company Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development
Free Food & Snacks in Office
Wellness Resources
Commuter Benefits
Why Join our Firm?
Collaborative and supportive team environment
Opportunities for professional growth and skill development
Competitive compensation and benefits package

Work arrangement
No