Medical Secretary

Passionate about supporting healthcare professionals and improving the patient experience?
Join Medserv as a Medical Secretary and help keep patient care running smoothly.
About Medserv:
Medserv, an Irish company, has quickly established itself as the market leader in providing Medical billing and Practice management services throughout Ireland and the UK. Our clients include individual and group consultants, GP practices as well as private clinics and hospitals. Inspired by our values of Always innovating, Being trustworthy, Collaborating positively and Delivering results, we strive to ensure on-going client satisfaction by combining our innovative technology solutions with highly skilled teams.
The Opportunity
As a Medical Secretary, you will play a vital role in supporting our consultant clients and ensuring patients receive an excellent experience throughout their healthcare journey. Working closely with a dedicated Patient Administrator, you'll become a trusted extension of your clients' practices, managing appointments, handling patient enquiries, coordinating clinic schedules, and ensuring day-to-day operations run smoothly.
What You'll Be Doing
Managing a high volume of incoming calls from patients, consultants, hospital staff, and secretaries
Scheduling and coordinating consultant clinics
Processing medical dictation and correspondence
Managing patient and client enquiries efficiently and professionally
Taking payments and supporting billing-related enquiries
Uploading and maintaining accurate patient information within our Practice Management system
Handling internal and external email communications
Building strong relationships with consultants and ensuring exceptional client service
Participating in weekly team meetings and continuous improvement initiatives
Supporting the onboarding and training of new team members when required
Assisting with additional projects and administrative tasks as the business grows
What We're Looking For
This role offers an excellent opportunity for someone looking to establish a career in healthcare administration.
Experience in an administrative, coordination, customer service, or office-based role is essential, but previous Medical Secretary experience is not. We'll provide the training and support you need to succeed.
Essential Requirements
You should be able to demonstrate:
Experience working in an administrative, customer service, reception, coordination, call handling, or office-based role
Strong organisational skills, including managing tasks, priorities, deadlines, records, or appointments
Strong attention to detail, including accurate data entry, document handling, record keeping, or written communication
Strong written and verbal communication skills
Experience communicating professionally with customers, clients, patients, colleagues, managers, suppliers, or other stakeholders
Experience handling telephone calls, emails, inboxes, or customer enquiries
Strong customer service skills, with the ability to remain professional, helpful and calm when dealing with enquiries
Experience using Microsoft Office applications, particularly Outlook, Word and Excel
Ability to manage multiple tasks and priorities in a busy or fast-paced working environment
Ability to work independently and as part of a team
Ability to handle confidential or sensitive information appropriately
Desirable Requirements
It would be advantageous for you to have:
Previous experience as a Medical Secretary, Healthcare Administrator, Patient Administrator, Clinic Coordinator, Receptionist, or similar healthcare support role
Experience working in a healthcare, medical, hospital, clinic, GP practice, private healthcare, or patient-facing environment
Experience managing diaries, clinic schedules, appointments, bookings, rotas, or scheduling systems
Experience using practice management systems, patient administration systems, CRM systems, booking systems, or scheduling systems
Experience processing payments, invoices, billing enquiries, or financial administration
Experience supporting onboarding, training, mentoring, or buddying of colleagues
Understanding of private healthcare pathways, patient journeys, clinic administration, or consultant support processes
What's in it for you?
We believe our people are our greatest asset and are committed to creating a supportive, rewarding, and engaging workspaces where you love where you work. Our benefits include:
🍎 Free breakfast, snacks and drinks together with comfortable on-site facilities
🎉 Regular Team Socials, Sporting Events & Company Activities
🎓 Professional Development & Career Growth Opportunities
👶 21 Days Annual Leave and half a day for your Birthday
🧠 Dedicated Employee Assistance Programme (EAP)
💷 Pension Contribution of 5%
And after Probation:
🏥 Private Medical Insurance
❤️ Life Assurance
🏋️ Gym Membership
🌴 Holiday Plus Scheme – Purchase Additional Annual Leave
🚲 Access to everyday discounts and Cycle to Work
🌍 Work abroad for two weeks as part of Workcation
🏡 Hybrid / Flexible Working
Ready to Join Us?
Whether you're an experienced administrator or looking to take the next step in your career, this is a fantastic opportunity to join a growing organisation where your contribution is recognised and your development is supported.
If you're organised, motivated, enjoy helping people, and are looking for a role that offers variety, responsibility, and genuine career development opportunities, we'd love to hear from you.
Applicants must have the right to work in the UK. The closing date for applications is the 15th of November 2026.
Please read our Candidate-privacy notice before applying. This explains how we use your data, including AI-assisted shortlisting and your right to opt out. Final recruitment decisions are not made solely by AI.

Employment type
Permanent

Work arrangement
No