Project Coordinator - Power Delivery

This is a Fully Remote Job
About Our Client:
The organization operates in the engineering and project management industry, focusing on delivering power delivery solutions. It addresses challenges related to coordinating complex projects that require integration across technical, administrative, and financial teams. The company supports projects across several locations in the western United States and offers remote work options within the region.
About the Opportunity:
The PROJECT COORDINATOR - POWER DELIVERY is responsible for providing advanced administrative and logistical support to project teams. This role ensures operational efficiency, documentation accuracy, and effective collaboration among internal and external stakeholders. The position significantly contributes to the successful delivery of projects by managing information workflows, monitoring schedules, and facilitating communication.
Responsibilities:
Develop and maintain detailed project logs, schedules, and status reports.
Coordinate creation, formatting, and finalization of client deliverables.
Administer and distribute critical project documentation including contracts, submittals, RFIs, and change orders.
Track project milestones and follow up to ensure task completion.
Manage documentation systems with version control and audit protocols.
Serve as primary contact for project-related inquiries.
Collaborate with Procurement and Finance on budget monitoring and invoice approvals.
Assist with data entry and verification for cost reports, timesheets, and vendor submissions.
Prepare agendas, record notes, and track action items for project meetings.
Support onboarding of project staff by coordinating access and documentation.
Identify and recommend improvements to administrative and logistical processes.
Update project dashboards and reporting tools.
Provide audit and compliance support by compiling documentation.
Maintain safety, quality assurance, and regulatory documentation.
Develop and refine templates, procedures, and workflows.
Monitor shared project resources to ensure team alignment.
Lead administrative segments of large projects involving multiple offices.
Guide junior staff on project coordination practices.
Anticipate and escalate risks related to scheduling, documentation, or compliance.
Track deliverable production cycles and assist with quality checks.
Adhere to ethical standards and organizational policies.
Perform additional duties as needed.
Requirements:
High school diploma or equivalent.
Minimum 5 years of relevant experience in project coordination.
Strong understanding of project lifecycles.
Ability to manage multiple priorities independently.
Advanced proficiency in Microsoft Office and project tracking tools.
Experience with documentation management systems.
Knowledge of administrative controls for contracts, invoicing, and procurement.
Attention to detail and data integrity.
Professional communication skills.
Ability to generate reports for various stakeholders.
Problem-solving and process improvement skills.
Experience with cross-functional team interactions.
Time management and coordination skills.
Ability to handle confidential materials appropriately.
Experience with documentation for subconsultants, contracts, and permits.
Reliability and accountability in supporting project teams.
Dependable attendance.
Pay Range and Compensation Package:
The pay range and compensation package for this role will be determined based on the candidate's experience, skills, and other relevant factors.
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:
TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.

Work arrangement
Yes