Portfolio Property Manager

About the Role
We are seeking a Portfolio Property Manager to oversee a portfolio of residential communities, including condominiums, cooperatives, and homeowners associations (HOAs). This role acts as the primary liaison between Boards of Directors, residents, vendors, and internal teams, ensuring each property operates efficiently, remains compliant, and maintains strong financial and physical performance. This is an ideal opportunity for a relationship-driven, highly organized property management professional who thrives in a fast-paced, multi-property environment.
Salary Range: $75,000 - 95,000/yr
Location & Work Environment
Must be based in New York
Flexible work model (remote + optional office use)
Local travel required to properties and client meetings
Evening board meetings as needed
Requirements
Key Responsibilities
Board & Community Management
Serve as the primary point of contact for Boards of Directors and residents
Lead and facilitate board meetings, annual meetings, and special meetings
Prepare and distribute agendas, board packages, minutes, and management reports
Advise boards on operations, governance, policies, and best practices
Financial Oversight
Develop and manage annual budgets, reserve plans, and forecasts
Review monthly financial statements, monitor expenses, and track delinquencies
Support special assessments, capital planning, and financing initiatives
Ensure accurate financial reporting and timely vendor payments
Property Operations & Maintenance
Oversee day-to-day operations across multiple communities
Manage vendor relationships and service contracts (landscaping, maintenance, security, etc.)
Solicit bids, evaluate proposals, and recommend vendors
Coordinate capital improvement projects, inspections, and preventative maintenance
Compliance & Administration
Ensure compliance with HOA/condo governing documents, NY regulations, and insurance requirements
Manage violations, enforcement processes, and documentation
Maintain organized records of contracts, policies, and legal correspondence
Resident Experience & Communication
Respond to resident inquiries with professionalism and urgency
Create and distribute community communications, notices, and updates
Build strong relationships and foster positive community engagement
Qualifications
Required:
1–3+ years of experience in property management (HOA, condo, or co-op)
Experience managing multiple properties or a portfolio
Strong knowledge of building operations, maintenance, and community governance
Excellent communication, organization, and stakeholder management skills
Ability to work independently and prioritize across multiple deadlines
Proficiency with property management software and Microsoft Office
Preferred:
CMCA, AMS, or similar certification
Experience with budgeting, reserves, and capital projects
Benefits
Medical, Dental, and Vision Insurance
Employee contribution required
Eligibility after 90 days
IRA with company match after employment in two consecutive calendar years

Work arrangement
No