Administrative Coordinator, Corporate Legal Affairs

Reporting to and primarily supporting the General Counsel, Corporate Legal Affairs, Operations & Technology, the Coordinator will provide proactive executive and operational support to the GC’s office and serve as a central point of coordination for the Corporate Legal Affairs organization. The role will help advance leadership priorities and departmental effectiveness through executive office management, onboarding, recruiting coordination, internal communications, and the coordination of leadership meetings, team events, and department initiatives.
Responsibilities:
Serve as the first point of contact for the GC's office, triaging incoming requests and sequencing competing priorities
Manage a complex calendar across time zones, prioritizing competing requests and resolving scheduling conflicts with executives and assistants throughout the company
Prepare agendas, briefing materials, and presentations for leadership meetings and key stakeholder discussions
Track leadership action items and commitments, coordinate follow-up with responsible stakeholders, and escalate delays or issues as appropriate
Coordinate department initiatives and special projects by maintaining timelines, organizing meetings, monitoring deliverables, and preparing status updates for leadership
Arrange domestic and international travel and maintain detailed itineraries
Manage expense reports, purchase requests, invoices, reimbursements, and related records for the GC's office in accordance with company policies
Coordinate Corporate Legal Affairs leadership meetings, department meetings, offsites, town halls, and team events
Draft and distribute internal communications for Corporate Legal Affairs leadership, and maintain organizational charts, distribution lists, and team pages
Coordinate onboarding for new hires and internal transfers, including equipment, systems access, and orientation scheduling
Coordinate interview scheduling and recruiting logistics in partnership with Human Resources and hiring managers
Support team engagement and recognition activities, and serve as a point of coordination with Human Resources, Finance, and other corporate functions on departmental activities and operational matters
Handle privileged and confidential information with discretion, and communicate professionally with senior executives, attorneys, and vendors
Basic Requirements:
2+ years of administrative, executive, or operational support experience, preferably supporting a senior executive in a legal, corporate, technology, or media environment
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
Ability to manage competing demands with sound judgment and a high level of responsiveness
Exceptional organizational, written communication, and interpersonal skills
Desired Characteristics:
Bachelor's degree
Experience in a corporate legal department, law firm, or professional services environment
Experience coordinating onboarding, recruiting logistics, internal communications, or team events
Ability to coordinate across stakeholders at multiple levels and functions
Proactive judgment and the ability to anticipate needs and act without detailed direction
Excellent attention to detail and consistent follow-through
Collegial, collaborative, and service-oriented approach
Hybrid: This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary Range: $55,000- $65,000.

Employment type
Full-time

Work arrangement
Hybrid