Human Resources Assistant

We are looking for a Human Resources Assistant to support our team. As part of this role, you will perform various administrative tasks mainly in Chile and support our Human Resources department’s daily activities in LATAM.
Responsibilities include supporting to manage our onboarding and offboarding processes, annual and medical leaves, visas and relocation, keep record of employee documentation, to support benefits and wellbeing, etc
Time management, organisation skills and communication skills are a priority for this fast paced and varied role. It is a perfect opportunity for someone who is self-motivated, passionate about HR administrative tasks in payroll, benefits and wellbeing
If you are interested in kickstarting your career in HR Administration and getting a closer look of how our company approaches of employee engagement and HR processes, we would love to hear from you.
Education & experience
Minimum of 4+ years of related experience with an Administration Degree.
At least 2 years working with site projects, with experience in accreditation process for site accesses
The candidate should have good proficiency in MS Office tools: Outlook, SharePoint, Word, Excel, PowerPoint, Teams and Zoom
Organizational and inter-personal skills, with great attitude towards teamwork.
Advance English level, only
Able to multi-task maintaining a professionalism, efficient and effective pace.
Familiarity with HRIS (Human Resources Information System) software is advantageous
Proven experience working in an office environment in HR Admin tasks like, medical leaves, employee files administration, etc
Ideally experience in payroll process, benefits and relocation (visas, PETs, etc)
Key responsibilities:
- Onboarding tracker
- Registration of new joiners and terminations
- Org. Chart changes
- Employee files control
- Update onboarding presentations (changes on org chart and changes in general)
- Keep the HR sharepoint updated
Employment contracts
life and medical Insurances
Birthday file
Vacation balance file
Employee list updated
Support in personnel health and safety management
Benefits administration
Support in the coordination of staff events.
Assisting with the on-boarding and off-boarding processes.
Responding to staff inquiries regarding HR policies, employee benefits, and other HR-related matters.
- Receive new hires and ensure we properly receives our new team members making them feel welcomed and valued since they first day.
Manage the end-to-end onboarding cycle for new hires, ensuring a seamless employee integration experience.
Coordinate and deliver HR onboarding sessions, including scheduling, documentation execution, and policy and benefits orientation.
Support remote and project-site onboarding mobilizations, coordinating logistics, materials, and onboarding execution for large hiring waves, if necessary
Coordinate cross-functional onboarding activities with Finance, IT, and Office Management to ensure equipment allocation, expense platform activation, and operational readiness.
Support the IT team and the Office Manager to ensure the timely provisioning of credentials and access to corporate platforms
Coordinate onboarding-related travel logistics required for regional onboarding activities and Major Projects.
Skills
Proficiency in all Microsoft Office applications and reportability
Experience in labour Websites (mutual, previred, Direccion del trabajo, inmigrations, etc)
The ability to work as part of a team, 100% at the office
Excellent administrative and organizational skills
Effective communication skills in English
Detail-oriented

Employment type
Full-time

Work arrangement
No