Executive Assistant

Role Summary
We are hiring an Executive Assistant to directly support the CEO of a fast-moving startup. You will manage the CEO’s calendar, inbox, priorities, and follow-ups while serving as a trusted partner who keeps work moving in a fast-paced environment where priorities can shift quickly.
This role is ideal for someone with strong executive support experience who is proactive, highly organized, resourceful, and comfortable operating with ambiguity. You should be able to anticipate needs, make sound decisions, and move work forward without needing detailed instructions.
Key Responsibilities
Manage the CEO’s calendar, scheduling, and meeting coordination with internal and external stakeholders
Monitor and organize the CEO’s inbox, identify priorities, and assist with routine correspondence
Track action items, deadlines, and follow-ups across multiple workstreams
Prepare agendas, briefing notes, and meeting materials
Triage and prioritize incoming requests based on the CEO’s goals and priorities
Coordinate travel, meetings, and other logistics as needed
Organize documents, files, and internal information for easy access
Support ad hoc projects and administrative initiatives as the business evolves
Anticipate the CEO’s needs and proactively follow through on outstanding tasks
Handle confidential and sensitive information with a high level of discretion
Qualifications
Proven experience as an Executive Assistant or Administrative Assistant supporting a senior executive
Experience directly supporting a CEO, founder, or C-level executive, preferably in a startup or fast-growing environment
Strong written and verbal English communication skills
Excellent organization, prioritization, and time-management skills
Comfortable working with ambiguity, shifting priorities, and a fast-paced environment
Highly proactive and resourceful, with the ability to work independently
Strong judgment and problem-solving skills
Able to anticipate needs rather than simply respond to requests
Demonstrated discretion when handling confidential information
Proficient with calendar, email, communication, and productivity tools
Location-flexible — candidates may be based anywhere
Requirements
Minimum Technical and Work Environment Requirements:
Internet Connection:
Primary internet connection with a minimum speed of 15 Mbps.
Backup internet connection with at least 10 Mbps.
Backup connection must be capable of supporting work during a power outage.
Primary Device:
Desktop or laptop equipped with at least:
Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
A minimum of 8 GB RAM.
Backup Device:
Must meet or exceed the performance of an Intel Core i3 processor.
Must be functional during power interruptions.
A functioning webcam.
A noise-canceling USB headset.
A quiet, dedicated home office space.
Peripherals and Workspace: A smartphone for communication and verification purposes.
Benefits
Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.

Work arrangement
No