Home-Based Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
Number of Openings: 1
Hiring Priority: Active Hiring
We are looking for a Home-Based Administrative Assistant to join a growing U.S.-based commercial and federal construction company. In this role, you will provide remote administrative support to the Operations Manager and Project Management team by keeping project documentation organized, coordinating subcontractor compliance, tracking safety and training records, and monitoring deadlines. You will play a key role in following up on outstanding items, identifying missing information early, and making sure administrative tasks are completed accurately and on time, with minimal supervision.
REQUIRED CORE COMPETENCIES
Organizational & Time Management – Effectively manages multiple trackers, logs, and project deadlines at the same time.
Attention to Detail – Maintains a high level of accuracy in project documentation, compliance logs, and personnel records.
Communication Skills – Communicates clearly and professionally with subcontractors, suppliers, project teams, and internal staff.
Problem Solving & Proactiveness – Identifies missing documents and potential issues early and follows up before deadlines are missed.
Document & Compliance Management – Strong understanding of document control, record keeping, and compliance tracking procedures.
WHAT YOU WILL DO
Construction Project Administration
Preparing, organizing, and tracking construction submittals, RFIs, and related project documentation
Maintaining accurate submittal logs, RFI logs, and project action-item trackers
Following up with project teams, subcontractors, suppliers, and general contractors on outstanding documentation
Organizing project files, drawings, correspondence, and records in SharePoint, Microsoft Teams, and Procore
Assisting with project closeout packages, including warranties, O&M manuals, and other required documents
Subcontractor Compliance
Requesting and tracking certificates of insurance (COIs), W-9s, licenses, and other required subcontractor documents
Maintaining subcontractor compliance logs and monitoring document expiration dates
Collecting certified payroll documentation and assisting with LCPtracker entries (where access is authorized)
Preparing standard subcontract packages using approved templates and tracking signature and execution status
Safety, Training & Site Access Coordination
Tracking employee and subcontractor safety training certifications and expiration dates
Assisting with the preparation and tracking of site access and badging documentation
Maintaining electronic records of required project-specific training and onboarding requirements
Office & Operations Administration
Maintaining organized electronic records and document management systems
Updating administrative trackers, project schedules, and task lists
Coordinating meetings and preparing agendas and follow-up notes
Assisting with digital employee onboarding documentation and approved personnel records
Tracking company license, registration, and certification renewals
Preparing professional correspondence, forms, reports, and internal communications
WHAT WE LOOK FOR
Education: Bachelor's degree in Business Administration, Office Administration, Construction Management, Engineering, or a related field preferred.
Experience: 2+ years of experience in administrative support, project coordination, or document control, preferably in the construction industry.
Language Proficiency: Strong verbal and written English communication skills.
Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.
Technical Skills:
Strong proficiency in Microsoft Office (Excel, Outlook, Word) and Microsoft Teams.
Familiarity with Procore, SharePoint, or similar document management systems is preferred.
Familiarity with construction RFIs, submittals, and closeout documentation is an advantage.
Knowledge of subcontractor compliance requirements (COIs, W-9s, licenses) is an advantage.
Familiarity with federal construction documentation, certified payroll, or LCPtracker is a plus.
Ability to work independently, prioritize assignments, and follow up on deadlines without constant supervision.
WHAT WE OFFER
Salary Range: PHP 45,000 - 48,000
Industry: Construction (Commercial & Federal)
Job Type: Full-time
Work Shift: 8:00 AM - 5:00 PM EST (USA)
Workdays: Monday through Friday (USA)
BENEFITS OF WORKING WITH US
Industry-leading salary packages
Permanent work-from-home setup
Company equipment provided
Government-mandated benefits employer share
Internet stipends upon regularization
HMO Coverage upon regularization (with an option to enroll as early as Day 1)
PTO credits and service incentive leaves
Major spring and winter company live events
Monthly employee appreciation virtual events
Company-provided career skills training courses
A company culture focused on your personal and professional growth
WHO WE ARE
DCX stands out as a leading BPO (Business Process Outsourcing) company that takes pride in assisting growth-focused small and medium-sized businesses across the United States to discover the perfect global talent to enhance their teams.
At DCX, our core beliefs center around fostering growth and making hiring easy. We are dedicated to helping business owners, executives, and industry leaders, primarily within the promotional products industry, in their search for superstar team members.
If you are on the lookout for a company that values growth and places a strong emphasis on its people-centered culture, then DCX is the place for you. As we say around here, LET'S GROW!
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!