Senior Executive Assistant-CEO

📢 WE’RE HIRING | Executive Assistant to Founder / Managing Director
📍 Location: Lower Parel, Mumbai
💼 Experience: 5–10 Years
🗓️ Working Days: Monday to Friday
⏰ Working Hours: 9:00 AM – 5:30 PM
✨ Are you an exceptional Executive Assistant who can keep business moving seamlessly?We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to the Founder / MD who can manage executive schedules, coordinate with high-profile clients, and ensure smooth day-to-day business operations.If you excel at communication, multitasking, stakeholder management, and handling confidential business matters, this opportunity could be for you!
🔹 Key Responsibilities
📅 Executive & Calendar Management
Manage the Founder/MD’s calendar, meetings, appointments, and daily schedules.
Coordinate meetings with clients, HNIs, brokers, business partners, and prospects.
Manage reminders, follow-ups, and schedule changes.
🤝 Client & HNI Coordination
Communicate professionally with clients and high-value stakeholders.
Coordinate client meetings, onboarding, and documentation.
Maintain CRM records, client databases, and follow-up trackers.
📊 Excel, MIS & Business Reporting
Maintain Excel trackers and client/meeting databases.
Prepare daily and weekly MIS reports.
Track leads, conversions, and follow-ups.
Prepare PowerPoint presentations and handle basic business/financial data.
✈️ Travel & Itinerary Management
Arrange domestic and international travel, including flights, hotels, and itineraries.
Coordinate business travel and manage last-minute changes.
Be comfortable accompanying the Founder/MD on business trips when required.
📝 Meetings, Events & Coordination
Prepare Minutes of Meetings (MOMs) and track action items.
Coordinate with internal teams to ensure timely execution.
Assist in organising investor/HNI events and coordinating with venues and vendors.
✅ What We’re Looking For
5–10 years of relevant experience as an Executive Assistant, Personal Assistant, or in a similar executive-support role.
Currently based in Mumbai.
Fluent English communication with excellent interpersonal skills.
Strong command of MS Excel, reporting, and PowerPoint.
Excellent organisational skills, discretion, and attention to detail.
Ability to manage multiple priorities and adapt to changing schedules.
Willingness to travel with the Founder/MD when required.
📩 Interested or know someone suitable?Share your updated CV at recruiter@ecoluxhr.in
🔁 Feel free to share this opportunity with your network!
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Work arrangement
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