Project Management Support

Main objective of the job:
Coordinate and support project activities by managing communication, documentation, timelines, meetings, and information flow across the team.
Main attributions and responsibilities:
Collect inputs required for meetings/presentations;
Support Program Lead / Project Manager with related administrative and organizational tasks, controlling tools, cost reporting, communication actions within the program or project
Facilitate communication within the project/program;
Setup and maintain Communication Channels (Email, Docupedia, Bosch Connect etc.);
Maintain Program/Project Docupedia (Confluence page);
Consolidate outcomes and feedbacks of the meetings/workshops;
Organize and support with preparation of meetings;
Send out Outlook/Ms Teams invitations/Channel to various project/program meetings;
Distribute relevant information within the team (also transfer open points to project/program OPL);
Collect the input from speakers (e.g. collecting and preparing the requests, presentations, …);
Store project documentation on project SharePoint/Docupedia and link to the QG checklist;
Follow up and send reminders in order to get on time missing feedbacks;
Knowledge and Skills:
University studies
Experience in a similar role (at least 3 years)
Solid Project Management skills (minimum PMF)
Proficient office computer skills -MS Office; MS Excel; MS PowerPoint
Fluent in business English
Goal oriented, independent, proactive and structured working
Ability to effectively prioritize and execute tasks in a high-pressure environment.
Good written, oral, and interpersonal communication skills.
Keen attention to detail
Team-oriented and skilled in working within a collaborative environment.
Good communication skills
Organized and attention to detail
Flexibility in dealing with deadlines

Employment type
Full-time

Work arrangement
Hybrid