Administrative Assistant III

Union: Non-Union
Number of Vacancies: 1
New or Replacement Position: Replacement
Site: Toronto General Hospital
Department: Transfusion Medicine, Laboratory Medicine Program (LMP)
Reports to: Senior Manager, Transfusion Medicine
Wage Range: $29.06 - $36.32 per hour
Hours: 37.5 hours per week
Shifts: Weekdays, Monday - Friday
Status: Permanent Full Time Closing Date: November 13, 2026
Position Summary
Join UHN's Laboratory Medicine Program, Canada's largest hospital diagnostic lab and a global leader in academic labs. With over 30 million tests per year and 1,300 outpatients served daily, we are at the forefront of pathology and clinical testing. Embrace innovation and contribute to ground-breaking research, education, and exemplary service. Join our dynamic team of 700 dedicated staff and play a pivotal role in shaping the future of laboratory medicine.
As a valued member of TeamLMP, you will play a key role exercising judgment and independence in the performance of administrative activities. The Administrative Assistant III provides comprehensive administrative support to the Transfusion Medicine senior manager as well as the Transfusion Medicine physicians. This role interacts closely with laboratory supervisors and personnel across LMP. The position is essential in ensuring smooth operations by managing schedules, coordinating meetings, processing payroll, and handling communications efficiently and confidentially.
Dutie​​​​​​s
Manage calendars, arrange travel, and process expense reports
Prepare documents, coordinate meetings, and maintain electronic filing systems
Handle all aspects of payroll submission
Address payroll inquiries and provide training as necessary
Plan and organize departmental meetings, including minute-taking for teams
Support departmental events such as staff retirements and luncheons
Collate and process monthly expense and credit card statements, ensuring proper documentation and approvals
Assist with the onboarding process by coordinating paperwork and initial setup
Coordinate Transfusion Medicine clinical rotations for residents and fellows
Oversee office supplies procurement and departmental organization
Completion of Grade XII (12) or recognized equivalent
Office Administration Certificate or equivalent, preferred
Familiarity with medical terminology is beneficial
3–5 years of relevant administrative experience in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access, MS Teams)
Strong organizational skills with the ability to maintain confidentiality
Expertise in payroll systems and familiarity with electronic billing platforms
Experience working in a healthcare environment, an asset
Exceptional verbal and written communication abilities
High attention to detail and the ability to work independently
Excellent time management and multitasking capabilities

Employment type
Full-time

Work arrangement
No