Administrative Assistant I, Medical - Orthopaedics Program

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Toronto Western Hospital
Site: Schroeder Arthritis Institute
Department: Arthritis Program
Reports to: Clinical Manager / Orthopaedic Surgeon
Salary Range: $23.66 to $29.57
Hours: 18.75 hours per week
Shifts: Weekdays, 2.5 days a week
Status: Permanent Part-Time
Closing Date: November 30, 2026
Position Summary
The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopaedics, Osteoporosis and Rheumatology with the goal of making a global impact in discovery, learning and patient care. The Orthopaedics Program within the Schroeder Arthritis Institute is a leader in developing and implementing innovative models of care. We are advancing integrated Arthritis Care for the future to improve patient and essential care partner experience and outcomes throughout their care journey.
The Administrative Assistant II must be able to work within a fast paced, high stress environment and utilize strong communication and organizational skills to perform high level administrative support and management. We are looking for an experienced candidate who takes initiative to problem solve and acquire knowledge about our program.
Duties
Support the timely and efficient processing of incoming referrals, scheduling/rescheduling of patient appointments, responding to patients' general inquiries, cancelling patient appointments, and completing reminder communications.
Complete administrative tasks that support data reporting requirements and a positive patient experience, meeting quality standards set out by UHN including registering patients, as needed, in UHN’s EPIC EMR (Electronic Medical Record) system
Management of two surgeon offices ensuring smooth operations, surgical bookings and pre and post surgical patient management from an administrative perspective.
Schedule appointments and provide calendar management to the surgeons they support.
Complete appropriate documentation within their scope following patient consults with surgeons.
Provide backup/cross-coverage support as a member of an operational administrative team within the Division of Orthopaedics.
Completion of Secondary School or recognized equivalent
Completion of a recognized post-secondary office/medical administration program at the certificate level or equivalent
Two (2) years minimum related administrative support experience, previous calendar management preferred
Experience working with EPIC EMR for managing referrals, appointment scheduling, and standard clinical operations is preferred
Experience working with financials and billing is an asset
Previous on-the-job computer/word-processing in a Microsoft Office environment is preferred
Experience working in a health care environment is an asset
Fluency in a second language is considered an asset (e.g., French)
Knowledge of medical terminology is an asset
Excellent organizational and time management skills
Excellent interpersonal, verbal and written communication skills
Able to operate effectively in an interdisciplinary team

Employment type
Part-time

Work arrangement
No