Executive Assistant

Mavericks Wanted
When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on
In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.
Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.
Responsibilities
Provide administrative support to the Evanesco Program Lead and direct reports within Research & Development, Business Development and Operations, as well as the Patient Advocacy Team
Extensive calendar, meeting, and event management to coordinate internal and external meetings/events, including staff meetings, executive briefings, team meetings, patient advocacy activities, etc.
Assist with food orders, meeting needs, agenda support, and note-taking
Proactively manage calendar requests and conflicts
Apply discipline and rigor around meetings and ensuring agendas, and clarifying context and purpose with senior leaders you support as well as participants
Handle all travel (flight, hotel, car) arrangements for domestic and international travel
Expense management duties, which include submitting expense reports and receipts in a timely manner
Budget management, vendor management, and Coupa support
Provide onboarding support for new hires within the team and be a point of contact for new hires
Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
Support for cardiovascular patient advocacy team:
Meeting planning (summits, fireside chats with patients) and patient conference logistics coordination
Department financial processing and budget management
Coordination of the patient-focused grants and sponsorship process
Additional project work as needed to support the team’s goals
No matter your role at BridgeBio, successful team members are:
Patient Champions, who put patients first and uphold strict ethical standards
Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset
Truth Seekers, who are detailed, rational, and humble problem solvers
Individuals Who Inspire Excellence in themselves and those around them
High-Quality Executors, who execute against goals and milestones with quality, precision, and speed
Where You’ll Work
This is a hybrid role and requires in-office collaboration 1-2x per week in our Palo Alto and San Francisco offices.
Who You Are
8+ years of administrative assistant experience. Some project management experience preferred.
Proactive, one step ahead work ethic, attitude, and approach
Able to multi-task and juggle multiple calendars, teams, and requests
Ability to drive schedules and agendas with a more profound understanding of the context
Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
Superior communication skills with the ability to work across all levels, internally and externally
High level of confidentiality, discernment, and judgement
Desire to grow and take on projects and work under pressure while consistently meeting deadlines
Generally IT savvy
Experience working with all levels of management, exmployees, vendors, and customers
Ability to travel occasionally to provide support at events/conferences
Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel
At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated hourly range for candidates for this role who will work in California. The final hourly rate offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this hourly range may not reflect positions based in other states.
Hourly
$43.27—$55.29 USD
As a global company, our comprehensive benefits may vary based on location. We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return.
For BridgeBio Full-Time U.S Based Roles:
Financial & Rewards
Market-leading compensation
401(k) with employer match
Employee Stock Purchase Program (ESPP)