Executive Assistant

Role Overview
The Executive Assistant will provide high-level administrative and operational support to the Managing Director, helping manage priorities, coordinate key activities, and improve day-to-day efficiency.
This role requires someone highly organized, proactive, tech-savvy, and confident using tools such as ChatGPT, Claude, Canva, Microsoft Office, and automation platforms to streamline tasks, prepare documents, improve reporting, and support better decision-making.
✨ Why You’ll Love Working With Us
₱15,000 sign-on bonus
Annual Bonus and Salary Reviews
Comprehensive HMO + 1 free dependent
30 days paid leave (vacation, sick and wellness) - with cash conversion
Real growth — workshops, training and clear career pathways
Great culture — team events, employee fairs, and monthly games with exciting prizes
Tenure rewards — milestone gifts at 1, 5 and 10 years
2 days weekly rest for a better work-life balance
Key Responsibilities
Provide executive and administrative support to the Managing Director.
Manage calendars, meetings, travel, correspondence, and daily priorities.
Prepare meeting agendas, minutes, reports, presentations, and business documents.
Support document control, contract coordination, project tracking, and follow-ups.
Use ChatGPT, Claude, Canva, and Microsoft Office to improve drafting, reporting, workflows, and productivity.
Assist with process improvement and automation-related initiatives.
Coordinate with internal teams, external partners, and key stakeholders.
Handle confidential information with professionalism and discretion.
What We're Looking For
Minimum 5 years’ experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role.
Strong experience supporting senior leaders, executives, or business owners.
Strong administrative, organizational, multitasking, and problem-solving skills.
Proficiency in ChatGPT, Claude, Canva, Microsoft Office, and digital productivity tools.
Strong English communication skills, sound judgment, and ability to work independently.
Proactive, adaptable, detail-oriented, and comfortable working in a fast-paced environment.
Experience with Australian employers, logistics, document control, contracts, or project administration is an advantage.
Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, morning shift)
About Cybalink Solutions
Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.

Employment type
Probationary

Work arrangement
No