Request for Proposals (RFP)Support Specialists

POSITION OVERVIEW
ART INC is seeking qualified independent contractors to serve as Support Specialists assisting with youth programming, participant support services, administrative coordination, transportation support, and community engagement activities across ART INC programs and initiatives. The Support Specialist advances ART INC programming by helping maintain safe, welcoming, and organized environments that support high-quality services aligned with ART INC’s mission, trauma-informed standards, and community engagement goals.
This Request for Proposals (RFP) is part of ART INC’s competitive procurement process and contractor selection procedures. Selected providers will support violence prevention, youth development, intervention services, crisis response, and community stabilization efforts through trauma-informed engagement.
SCOPE OF SERVICES & RESPONSIBILITIES BEING SOLICITED
PROGRAM SUPPORT
Prepare, set up, and reset classrooms and program spaces
Ensure supplies, materials, and equipment are ready for programming
Greet participants, families, visitors, and partners professionally
Support program staff and teaching artists with age-appropriate activities
Assist with arts, wellness, STEAM, leadership, and enrichment activities
Maintain a safe and orderly environment
Follow youth safety and incident reporting procedures
Assist with participant recruitment and enrollment efforts
Distribute outreach and program materials
Support daily program implementation and operations
ADMINISTRATIVE SUPPORT
Maintain attendance and sign-in/sign-out documentation
Complete timely and accurate data entry
Assist with case notes and participant documentation
Provide updates to Program Managers and leadership
Complete supply requests and administrative follow-up tasks
Support program evaluation and reporting efforts
EVENTS & COMMUNITY ENGAGEMENT
Support ART INC community events and outreach activities
Assist with setup, breakdown, registration, concessions, and guest support
Promote ART INC programming and community engagement opportunities
Attend recruitment and outreach events
Assist with logistics and material preparation
TRANSPORTATION & VAN OPERATIONS
Safely operate ART INC vehicles and vans
Transport participants, staff, and supplies between locations
Complete vehicle inspections and logs
Follow ART INC transportation and youth safety policies
Maintain vehicle cleanliness and fuel monitoring
Immediately report accidents, incidents, or vehicle concerns
TARGET POPULATION
Services may be provided to:
Youth ages 6–24
High-risk youth
Victims of violence
Justice-impacted individuals
Families in crisis
Community members impacted by trauma
CONTRACT TERM
Proposed contract periods may include:
Short-term project contracts
Monthly service agreements
Fiscal year agreements
Grant-funded service periods
Contracts are contingent upon:
Funding availability
Program needs
Compliance approval
Performance monitoring
Contracts may be structured as:
Hourly service agreements
Program-based contracts
Fiscal year contracts
COMPENSATION
Compensation will be based on:
Experience
Scope of services
Program assignment
Funding availability
Rates must align with ART INC procurement and grant compliance standards.
MINIMUM QUALIFICATIONS
Applicants should possess:
High school diploma or GED
Minimum one (1) year experience in:
Youth services
Community programs
After-school programming
Administrative support
Strong communication and organizational skills
Ability to work with diverse populations and cultures
Ability to support positive behavior and de-escalation strategies
Basic technology proficiency including:
Microsoft 365
Outlook
OneDrive or Google Workspace
Team-oriented and dependable
Additional Requirements
Must be at least twenty-four (24) years of age in accordance with ART INC vehicle insurance requirements
Valid driver’s license
Insurable driving record
Ability to pass Motor Vehicle Record (MVR) review
Ability to pass a background check prior to engagement
SUBMISSION INSTRUCTIONS Please submit all proposal materials through the BambooHR application portal or by instructions listed in the posting. Applications must include all required attachments to be considered. Incomplete submissions may be disqualified.
DEADLINE Applications will be accepted on a rolling basis until positions are filled or funding allocations are met.
Diversity, Equity, and Inclusion Statement:
At ART Inc we are committed to providing a fair and welcoming environment for everyone that enters our building, works in our employment, or participates in our programs within the parameters of the law

Employment type
Contractor

Work arrangement
No