Administrative Assistant

Spence Brothers, a Michigan-based commercial construction company, is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative support to office staff and leadership. This role requires exceptional communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant will serve as a trusted partner to staff and the executive team, ensuring efficient operations and confidentiality at all times.
Roles & Responsibilities
Screen and prioritize incoming communications (email, phone calls, correspondence, clients, customers, job seekers)
Manage and organize incoming and outgoing mail, UPS and FedEx shipments
Responsible for ordering and stocking all office needs including office supplies, business cards, paper products, etc.
Assist Management & Estimating with ordering drawings and/or printing in-house
Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
Coordinate all details and needs for internal and external corporate meetings
Assist leadership with various special projects and company initiatives
Coordinate donation/sponsorship request process
Coordinate checks, invoices, guest attendance, etc. for meetings & events approved
Track and manage expenses related to events, donations/sponsorships, memberships, etc.
Prepare welcome packages for salaried new hires
Draft, finalize and/or distribute employee communications as necessary
Qualifications
5+ years of experience providing office support to employees and leadership
Bachelor’s degree preferred (or equivalent work experience)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Bluebeam, Adobe, Procore preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to work independently and anticipate executive needs
Handle confidential information with a high level of discretion and professionalism
Strategic thinking and problem-solving
Attention to detail
Adaptability and flexibility
Strong interpersonal and organizational skills
Work Environment & Physical Demands
May need to lift up to 50lbs
May work in seated or standing positions for prolonged periods of time, perform sustained manual activities at low to moderate levels of exertion
Benefits
We offer a comprehensive benefits package including medical, dental, vision, life insurance, paid holidays and paid time off, 401K with company match and ESOP.
EEOC Statement
Spence Brothers is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
About Spence Brothers
Spence Brothers has built trust and important facilities that have helped our communities thrive for over 130 years. Our legacy continues as a trusted leader in Construction Management, Design/Build, and General Contracting services throughout Michigan. We are proud to build facilities that impact all parts of our community, ranging from small projects for non-profit organizations to large corporate facilities. Spence Brothers is recognized far and wide for our commitment to quality and dependability by clients, subcontractors, and designers.

Employment type
Full-Time

Work arrangement
No