Procurement Officer

Job Purpose
The role is responsible for managing supplier relationships, procurement operations, and optimization of purchasing efficiency (70%). Additionally, the role will ensure smooth office administrative operations through logistics coordination, facility management, documentation, and employee support services (30%).
🎯Key responsibilities :
Procurement Responsibilities (70%)
Act as the primary liaison with suppliers to strengthen partnerships, improve pricing, and achieve better purchasing power.
Collaborate closely with Sales Teams to source and obtain quotes for IT equipment and services required by customers.
Source, evaluate, onboard, and approve new suppliers as per company standards.
Maintain the “Preferred Supplier” database by brand/category and continuously assess market alternatives.
Lead negotiation and awarding of supplier contracts, commercial terms, and pricing for deals/projects.
Identify and conduct periodic supplier performance reviews and resolve disputes related to pricing, delivery, or quality.
Maintain supplier certification compliance and update database in coordination with Sales/Service teams.
Ensure accuracy and updates of supplier brand associations within internal systems.
Analyze procurement data, generate reports, and highlight opportunities or risk areas for management action.
Optimize internal procurement processes to drive operational efficiencies and cost savings.
Manage procurement dashboards and daily workloads to meet KPIs and business objectives.
Handle internal procurement needs and contract negotiation for office goods/services as required.
Support the purchasing team through mentoring and knowledge-sharing.
Office Administration Responsibilities (30%)
Coordinate with logistics teams and vendors for timely dispatch/collection of goods at customer sites.
Maintain uptime of office assets and update the office asset register regularly.
Ensure uninterrupted office utilities and manage timely payments to utility vendors.
Oversee general office setup, housekeeping, consumables, and infrastructure upkeep.
Arrange travel bookings for engineers, sales, project team members, and other traveling employees.
Support general administrative activities to maintain a productive and safe work environment.
⭐ Required skills & experience
Minimum 4 years of procurement experience, preferably in IT hardware procurement (servers, storage, networking, telephony, etc.)
Experience in IT/Telecom industry and vendor management.
Knowledge of:
Hardware maintenance contracts
Software licensing (especially Microsoft)
Experience with order processing tools such as Salesforce (SFDC) and/or NetSuite.
Strong negotiation, analytical, and problem-solving abilities.

Employment type
Full-Time

Work arrangement
No