Property Manager

REPORTS TO: Assistant Director of Housing
SUPERVISES: N/A
POSITION TYPE: Full-time, nonexempt
SCHEDULE: Up to 36 hours/week
We accept and review applications on a rolling basis. We will remove the position from our website once it is filled.
BENEFITS:
Medical/Vision Dental Insurance: The following individuals qualify for BMAC's group insurance plans:
Regular, full-time employees working 30+ hours per week receive full benefits
Qualifying dependents: Spouse/legal domestic partner and any dependent children 26 years or younger
Life Insurance
Short/Long-Term Disability
Employee Assistance Program
401(k) Retirement Plan: Eligibility begins in the first month after hire date. Vesting rules apply.
TextCare
Paid Time Off (PTO): Employees begin accruing PTO the first day of employment as detailed below
Employees with 0-5 Years of Service = accrue 0.0773 hours per hour worked
Employees with 5+ Years of Service = accrue 0.0899 hours per hour worked
Employees with 10+ Years of Service = accrue 0.1028 hours per hour worked
Flexible Time Off (FTO): Available according to scheduled work time.
Holidays: 12 paid holidays
Other Paid Leave
Bereavement Leave – up to 4 days to eligible employees
Jury Duty Leave – up to 4 weeks over any 1-year period
Workers Compensation: Comprehensive insurance provided
Optional Flexible Spending Account
Optional Life Flight Membership
Optional Aflac Benefits
JOB SUMMARY: Ensure compliance with housing regulatory agencies and fair housing laws by reviewing on-site management-prepared tenant certifications/re-certifications and related paperwork. Maintains waiting lists for 70-80 units owned and/or managed by BMAC; interviews applicants and gathers information to determine eligibility/ineligibility and assignment of rental unit in accordance with BMAC policies, State and Federal regulations. Maintains 100% lease-up rate; participates in marketing and community networking efforts. This is considered a front-line staff position that interfaces regularly with Resident Managers and tenants. Provides case management functions if needed. Know and comply with policies of individual programs/services. The Property Manager may occasionally work up to 12 hours some days, depending on workload and location of jobs. They will be required to respond to on-call after-hours work requests on a rotating basis with other team members.
OVERVIEW OF RESPONSIBILITIES: Includes the following. Other related duties may be assigned.
1. Provide property oversight and management for 70-80 units
Ensure continuous compliance with housing regulatory agencies and fair housing laws.
Review tenant certifications/re-certifications and related paperwork, including income verifications, asset verifications, documents, lease amendments, etc. and participate in Management & Occupancy Reviews (MOR).
Manage resident move-in and move-out processes.
Prepare initial certifications/move-ins and related paperwork in accordance with guidelines. Includes checking all income, assets and medical expenses verified by a third party before a move-in can occur. Includes HUD and non-HUD properties.
Review and authorize adverse action notices (i.e.: complaints, lease violations, 10-day notice to comply, etc.).
Investigate complaints, disturbances and violations, and resolve problems, following management rules and regulations.
Process requests for reasonable accommodations.
Maintains waiting list and administer marketing activities for vacant spaces to prospective tenants.
2. Provide case management for properties in position portfolio
Act as frontline staff position for all client questions, including availability and rent amount; waitlist questions and directing clients to proper resources available through other agencies.
Meet with prospective tenants to provide property and occupancy information, determine eligibility, and make proper referrals.
Perform annual recertifications on each tenant in our HUD and non-HUD properties. Includes checking all income, assets and medical expenses verified by a third party.
Perform any and all interim certifications on tenants, including changes in household members, income, pets, etc.
3. Recordkeeping, reports & contract maintenance
Maintain records in files and property management software, rental or usage activity, Work Orders, maintenance and operating costs, or property availability.
Initiate and maintain all tenant files, including all HUD and non-HUD properties. All HUD files must be filed in accordance with HUD guidelines.
Provide property oversight, including, but limited to performing routine inspection of grounds, coordinating of maintenance activities, planning major repairs and other construction projects, purchasing maintenance supplies, and submitting work orders.
Prepare periodic audit responses to multiple regulatory agencies.
4. Community relations
Maintain contact with insurance carriers, fire and police departments, and other agencies to ensure protection and compliance with codes and regulations.
Confer with attorneys or agencies of jurisdiction to ensure that renting and advertising practices are not discriminatory and that properties comply with state and federal regulations.
Maintain positive working relations with other community and service agencies to ensure collaboration and positive referral process to residents and applicants.
5. Provide coverage as needed for other BMAC properties not in position portfolio.
6. Performs other related duties as assigned.
QUALIFICATIONS:
Education & Experience
Relevant experience and/or education may be substituted for either education or work history.
Associate’s degree in Business Administration or related field.
Property management or affordable housing compliance experience strongly preferred.
Bilingual - English/Spanish - is strongly preferred
Knowledge, Sk

Employment type
Full-Time

Work arrangement
No