Office & Accounting Manager

Alliance Painting is a fast-growing residential painting company seeking a highly organized, detail-oriented Office & Accounting Manager to own our financial administration, payroll, commissions, human resources, fleet, and office operations.
We need someone who takes ownership, follows through, catches problems early, and can be trusted to keep the keep the business running smoothly behind the scenes
Responsibilities
Accounting & Financial Administration
Own accounts payable and accounts receivable, including accurate and timely processing, reconciliations, and follow-through
Manage company banking, credit cards, vendor accounts, and financial records
Coordinate with company leadership, accounting partners, banks, and vendors
Identify and resolve discrepancies before they become larger problems
Payroll & Commissions
Own the complete payroll process, including collecting and verifying payroll information, processing payroll accurately and on time, maintaining records, and resolving discrepancies
Own commission administration, including calculating and verifying commissions against approved compensation plans, reconciling sales and payment data, preparing reports, and ensuring accurate, timely payouts
Maintain accurate compensation records and communicate payroll or commission issues proactively
Human Resources
Own HR administration and maintain accurate, confidential employee records
Coordinate recruiting administration, onboarding, offboarding, and employee documentation
Maintain personnel files, employment forms, acknowledgments, and required records
Track employee certifications, training requirements, reviews, and other HR deadlines
Administer employee benefits and coordinate with outside HR, payroll, and benefits partners
Support leadership with employee relations documentation, corrective actions, and policy administration
Ensure HR processes are consistently followed and escalate compliance or employee-related concerns appropriately
Fleet Management
Own administration of the company vehicle fleet, including insurance, registrations, maintenance, tolls, vehicle assignments, and required documentation
Ensure every new vehicle is properly added to all required insurance, fleet, dash-camera, and telematics systems
Verify that vehicle tracking and dash-camera systems are active and functioning
Track maintenance, renewals, inspections, and other fleet requirements through completion
Coordinate accident documentation, insurance claims, vehicle repairs, and related follow-up
Maintain accurate fleet records and ensure company vehicle policies are consistently administered
Office Operations
Manage office administration, vendors, supplies, company records, and administrative systems
Assist with customer communication, online reviews, and follow-up
Track deadlines and open items through completion
Proactively identify, resolve, or escalate issues
Maintain an organized, professional, and responsive office environment
EOS & Accountability
Alliance Painting operates using the Entrepreneurial Operating System (EOS). The Office & Accounting Manager will be expected to actively participate in our accountability and execution framework, including:
Own assigned Rocks and complete them by their deadlines
Maintain and report on assigned Scorecard measurables
Participate in Level 10 meetings and provide accurate, timely updates
Identify, discuss, and solve issues using the IDS process
Maintain accountability for assigned To-Dos and commitments
Follow documented processes and contribute to improving them as the company scales
What We're Looking For
Strong experience in office management, bookkeeping, or accounting administration
Experience owning payroll and commission administration
Experience with HR administration and employee records
Experience managing company vehicles or fleet administration preferred
Strong financial accuracy, reconciliation, and attention-to-detail skills
Highly organized and comfortable managing multiple priorities
Proactive, dependable, responsive, and accountable
Comfortable with accounting software, spreadsheets, online banking, and technology
Strong communication and problem-solving skills
Someone who closes loops and follows through without constant reminders
Experience in construction, home services, or an EOS-operated company is strongly preferred.
Our Expectations
At Alliance Painting, ownership matters. When something falls within your area of responsibility, we expect you to see it through. We move quickly, communicate clearly, address problems early, and do what we say we're going to do.
When you say something is handled, the team should be able to trust that it's handled.

Employment type
Full-Time

Work arrangement
No