Department Secretary

Efficiently manage the Department Head's calendar, scheduling meetings, appointments, and events.
Coordinate travel arrangements, including visa documents, flights, accommodations, transportation and ensuring seamless itineraries.
Greet and assist visitors to the office, ensuring a professional and welcoming experience.
Maintain confidentiality and handle sensitive information with discretion.
Collaborate with the support team/dept coordinator team to coordinate section-wise workshops and events.
Ensure all necessary arrangements for workshops and events are in place, including venue booking, materials, and logistics.
Purchase office supplies as per regulations, ensuring adequate stock levels and compliance with procurement policies.
Perform other administrative and assistant tasks as assigned.
Willingness to do some PMO support tasks such as:
Budget tracking and simulation, project resources reports, project billing, project Purchasing Order HW coordination, project travel tracking.
Department Business forecast and planning.
Diploma or bachelor’s degree in business administration, Secretary, Linguistics, or related field
1- 2 years of experience in a similar position
Good English skills (especially speaking, writing, and listening)
Proficiency in Microsoft Office (Word, Excel, PowerPoint), especially Excel and PowerPoint.
Strong communication and negotiation skills, team-work spirit, and high sense of responsibility.
Ability to manage multiple tasks simultaneously and act/ think fast in urgent situations/requests.
Proactive, detail-oriented, and well-organized.

Employment type
Full-time

Work arrangement
No