Manager, Occupancy Planning

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AMER West Regional - Occupancy Planning Manager
Please Note: This is a hybrid position with a requirement of a minimum of 3 days a week on-site
What This Job Involves - We are seeking an AMER West Regional Occupancy Planning Manager who thrives at the intersection of strategy and execution. You'll partner closely with the Americas Occupancy Planning Lead and client stakeholders to deliver occupancy planning services that accommodate the evolving needs of our technology client in the West sub-region.
This role is perfect for someone who is both a hands-on contributor and a skilled coach—someone who can deliver results while developing team capabilities. You'll be a trusted advisor who understands client objectives, adapts your approach to meet them where they are, and guides them toward innovative real estate solutions.
Key Responsibilities
Strategic Partnership
Serve as a trusted advisor to client Real Estate leadership, bringing industry best practices and thought leadership to drive their real estate strategy
Lead programming sessions with Business Unit leaders to understand their vision and translate it into actionable space planning solutions
Develop strategic plans, business cases, and executive presentations that align with client organizational goals
Partner with the Americas Occupancy Planning Lead to execute regional strategic planning initiatives
Relationship & Stakeholder Management
Build strong, trust-based relationships across Corporate Real Estate, HR, and Business Unit leadership
Navigate complex stakeholder environments with ease, managing multiple relationships diplomatically
Collaborate with Project Management, Facility Management, and Transactions teams to develop scenarios, evaluate options, and secure budget approvals
Operational Excellence
Oversee occupancy tracking, allocation processes, and utilization monitoring
Partner with teams to review moves, develop migration plans, and conduct facility audits
Manage annual charge-back and Intercompany Agreement calculations with Corporate Finance
Support deployment of new technologies to enhance employee experience and track utilization
Measure and report cost savings and value-added contributions
Leadership & Team Development
Lead and mentor an AMER West Regional occupancy planning team
Balance hands-on execution with coaching to build sustainable team capabilities
Champion innovations, best practices, and process enhancements through collaboration with cross-functional partners
Foster an environment of teamwork, performance excellence, and continuous improvement
What We're Looking For -
Education & Experience
Bachelor's Degree in Architecture, Interior Design, or related field
8-10 years of experience in occupancy planning, space management, and strategic planning across broad geographies
Experience with flex office, hybrid work models, design guidelines, and change management programs
Proven success managing multiple complex stakeholder relationships
Skills & Attributes
Strategic thinker who can see the big picture while executing the details
Relationship builder who understands how to meet clients where they are and guide them forward
Hands-on leader who balances doing the work with coaching and empowering others
Clear communicator skilled at engaging audiences from administrative to executive level
Data storyteller with expert Excel skills (pivot tables, VLOOKUP) and the ability to translate analysis into compelling presentations
Process innovator who collaborates with others to drive enhancements and sustainable solutions
Technically proficient with MS Office Suite, CAFM systems (Tririga preferred), AutoCAD, and architectural drawings
Adaptable problem-solver comfortable navigating ambiguity and managing complexity
Self-directed with strong initiative and commercial acumen
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position:
148,500.00 – 205,200.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site –San Jose, CA
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
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