Operations Support Associate

Role Summary
We are looking for a proactive, detail-oriented, and highly organized Operations Support Associate to drive workplace operations and employee experience initiatives for our Bengaluru office. This role will be responsible for managing office operations, facilities, onboarding and offboarding processes, asset management, vendor and procurement activities, courier and logistics operations, employee engagement events, CSR initiatives, timesheet and expense management, and workplace projects. The ideal candidate will serve as a key operational partner, ensuring seamless day-to-day operations while contributing to continuous improvement and employee experience initiatives.
Key Responsibilities
Workplace Operations & Facilities
Manage end-to-end Bengaluru office operations and workplace services.
Coordinate with building management, security, housekeeping, maintenance, facility vendors and ensure workplace readiness.
Drive workplace improvements and operational excellence initiatives.
Employee Onboarding & Offboarding
Coordinate onboarding activities including workspace readiness, NHO kit, asset allocation, access management, parking management and employee support.
Conduct NHO session for new joiners.
Manage employee exit processes and ensure timely recovery of company assets.
Partner with HR and IT teams to ensure smooth onboarding and offboarding experiences.
Asset & Inventory Management
Maintain office and asset inventories and lifecycle records.
Track asset allocation, returns, audits, and compliance requirements.
Support asset procurement, repairs, replacements, and disposal processes.
Petty Cash Management
Manage office petty cash, including fund utilization, reconciliation, expense tracking, and record maintenance.
Ensure timely submission of supporting bills, receipts, and documentation in compliance with company policies to Finance team.
Prepare petty cash reports and coordinate with Finance for replenishment and audits.
Maintain accurate records of office operational expenses and cash transactions.
Procurement, Vendor & Expense Management
Coordinate procurement activities, vendor relationships, purchase requests, and invoice tracking.
Support budget tracking, expense management, and operational cost controls.
Maintain strong vendor partnerships and service-level performance.
Stationery & Office Supplies Management
Manage office stationery, supplies, and consumables inventory to ensure uninterrupted business operations.
Monitor stock levels, maintain inventory records, and coordinate timely replenishment with vendors.
Track utilization, control costs, and maintain supply distribution records.
Conduct periodic inventory audits and ensure availability of essential office supplies.
Coordinate procurement, storage, and distribution of office supplies across the workplace.
Courier & Logistics Management
Manage inbound and outbound courier services and shipment tracking.
Prepare supportive documents such as e-way bills, delivery challans, MRN etc.
Coordinate movement of company assets, onboarding kits, documents, and office supplies.
Maintain courier records and ensure timely and secure deliveries.
Attendance Management & RTO Compliance