Senior Executive Assistant - Statewide Project Delivery Branch

Initial Posting Date:
10/22/2026
Application Deadline:
10/29/2026
Agency:
Department of Transportation
Salary Range:
$4,312 - $5,988
Position Type:
Employee
Position Title:
Senior Executive Assistant - Statewide Project Delivery Branch
Job Description:
Executive Support Specialist 2 – Senior Executive Assistant – Statewide Project Delivery Branch
Oregon Department of Transportation
Delivery & Operations Division – Statewide Project Delivery Branch
Business Operations Section
Salem
The role:
We are recruiting for a senior executive assistant to join our team! In this role, you will provide confidential administrative, technical and executive support to the Statewide Project Delivery Branch manager, Business Operations Section manager and Americans with Disabilities Act (ADA) Program manager. You will track and follow up on assignments and projects; research, summarize and assemble meeting materials; and serve as a liaison with both internal and external customers. Apply today!
We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
Manage and monitor the Statewide Project Delivery manager’s inbox, understanding and anticipating which items require official response.
Monitor and execute programs to ensure projects and initiatives are effectively developed, communicated and completed on schedule.
Manage incoming requests in the manager’s absence, determining whether matters require additional research or can be handled by other subject matter experts.
Coordinate and facilitate travel for managers, including booking hotels, vehicles and flights.
Review, edit and refine draft correspondence and reports for clarity and accuracy.
Coordinate meeting venues, create agendas, take notes and track tasks.
Conduct research, compile data and summarize findings for reports and projects.
Coordinate and maintain the managers’ calendars.
Serve as the primary human resources (HR) point of contact for the managers and coordinate communication with our agency HR team and other partners.
Track and update position information, including vacancies, recruitments, employee development assignments and other personnel actions.
Assist with all phases of recruitment, including preparing recruitment packages, securing approvals, scheduling interviews and completing onboarding paperwork.
Collaborate with team members to meet deadlines and fulfill assignments.
Keep managers informed of assignments, priorities and upcoming activities.
Work in an office environment with limited hybrid work options available and occasional statewide travel required.
Hybrid work options are based on business needs with the majority of work performed on-site.
May be required to lift up to 20 pounds.
To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.
What’s in it for you:
Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
Public Service Loan Forgiveness opportunity!
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Minimum qualifications:
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
What we’d like